What does an application to the ITO mean. Instructions for filling out applications for material, technical and economic support of the educational process and structural units
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1 Page 1 of 14 APPROVED Director of GBOU SPO Ph.D. T.V.Silkina 2014 INSTRUCTIONS for filling out applications for material in GBOU SPO DEVELOPERS: Deputy Director for Education Quality Management L.V. Avchukhova Head of the Supply Sector of the Department of Logistics and Economic Support E.A. Sboychakova
2 Page 2 of General provisions This instruction defines the procedure for registration, movement and control of the execution of applications for the material and educational process and structural divisions in GBOU SPO The college has defined the following types applications for logistics and economic support: 1.1 Applications for logistics educational process in classrooms and laboratories: an application for the purchase of educational equipment and materials (Appendix 1, 2) an application for receiving educational equipment and materials from a warehouse (Appendix 3) A register of teachers' applications (Appendix 4) 1.2 Applications for material and structural units: an application for acquisition of material and economic stocks (Appendix 5) application for receipt of material and economic stocks from the warehouse (Appendix 6) register of applications for inventories(Appendix 7) 1.3 Applications for the provision of computer and office equipment, consumables and software: an application for the purchase of computer and office equipment, spare parts, Supplies and software(Appendix 8) application for receipt (installation, relocation) of computer and organizational equipment (Appendix 9) application for maintenance of computer and office equipment (Appendix 10) 2. Terms: 2.1 Logistics of the educational process in classrooms and laboratories includes: Educational and medical equipment, furniture, dummies, devices, phantoms and consumables medicines, reagents, glassware, dental materials necessary for the implementation of the educational process in academic disciplines and professional modules. 2.2 Inventory divisions include: Inventories stationery, printing products, protective equipment, furniture, tools, electrical goods, electrical equipment, Construction Materials, special clothing, sanitary products.
3 Page 3 of 14 detergents, disinfectants, household inventory. 2.3 Computer and organizational equipment, consumables and software includes: Computer and office equipment monitors, laptops, system units, printers, projectors, copying equipment etc. Consumables and software cartridges, discs, components, refilling cartridges, setting up and repairing office equipment, etc. 3. Applications for the logistics of the educational process in classrooms and laboratories: 3.1 The procedure for filling out an application for the purchase of educational equipment and materials. 1. The head of the study room or laboratory draws up an application for the material and technical support of the discipline, professional module for the new calendar year in the form of a list indicating the name (description, characteristics), quantity and estimated cost, amount, according to the form (Appendix 1). The deadline for filing an application by the head of the office is June 1. 2. The application is considered at a meeting of the UMO, signed by the chairman of the UMO and submitted to the Deputy Director for Academic Affairs / Deputy Director for Practical Training for the preparation of a consolidated application (Appendix 2). Deadline for filing a consolidated application is July 1. Copies of applications remain with the heads of classrooms and laboratories. 3. The consolidated application is approved by the director of the college. 4. The consolidated application approved by the director is submitted to the head of the supply sector, no later than July 10 of the current year, for the preparation of a general application. The head of the supply sector sends a general application approved by the director to the chief accountant no later than October 1 of the current year. Based on the general application, an estimate of expenses for the new calendar year is formed. 5. The production manager concludes contracts with suppliers for the purchase of goods on the basis of a consolidated application approved by the director. Materials are kept in stock. 6. If there is a need to purchase material or training equipment outside the plan, the issue is resolved individually with the Deputy Director for Academic Affairs / Deputy Director for Practical Training. 3.2 The procedure for filling out an application for obtaining educational equipment and consumables from the warehouse. 1. The head of the study room or laboratory, in order to receive materials and educational equipment from the warehouse according to the schedule of the educational process, draws up an application addressed to the director in the form (Appendix 3) and submits it to the deputy director for educational work / deputy director for practical training for approval.
4 Page 4 out of 14 Quantity and list of declared materials and educational equipment should not exceed that stated in the annual application. 2. The head of the classroom or laboratory submits, agreed with the deputy director for academic work / deputy director for practical training, an application to the head of production for approval by the director. 3. The production manager, approved by the director, registers the application in the journal (Appendix 4) and issues the materials from the warehouse. The issuance of materials from the warehouse is carried out in accordance with the established procedure with the execution of relevant documents. 3.3 Monitoring the movement of applications and the quality of their execution 1. After the release of materials from the warehouse, the production manager makes a note in the registration log of applications, and also keeps a record of unfulfilled positions of applications (Appendix 4). 2. The production manager analyzes the quality of the execution of applications. Reports information at meetings with the Deputy Director for Practical Training. 3.4 Responsibility 1. The head of the classroom or laboratory is responsible for the untimely writing of the annual application and its content (for compliance with the schedule of the educational process and the standard for equipping the student's workplace). 2. The production manager is responsible for the untimely purchase of materials and training equipment according to the submitted applications. 4. Applications for material and structural subdivisions: 4.1 Procedure for filling out an application for the acquisition of material and economic stocks 1. Heads of structural subdivisions submit applications approved by the director for the acquisition of the required annual volume of material and economic stocks to the head of the supply sector. By July 1 of the current year in the form of a list with the name, description, brief description, quantity and estimated price in the form (Appendix 5). The volume of material and economic reserves must be justified. Copies of applications remain with the heads of structural units. 2. The head of the supply sector forms a general application. Sends the general application approved by the director to the chief accountant, no later than October 1 of the current year. On the basis of these documents, a procurement plan, cost estimates are formed, and further contracts are concluded with suppliers for the purchase in the prescribed manner in accordance with the law.
5 Page 5 of The procedure for filling out an application for receiving material and economic stocks from the warehouse 1. To obtain material stocks from the warehouse, as necessary, an application is made in the name of the director in the form (Appendix 6), agreed with the head of the department, head of the supply sector. The number and list of declared material and economic reserves should not exceed those specified in the annual application. 2. The head of the supply sector, approved by the director, registers the application in the application registration log (Appendix 7). Accumulates applications and transfers to the storekeeper for the issuance of inventories from the warehouse. Issuance from the warehouse is carried out in accordance with the established procedure with the execution of the relevant documents. 4.3 Control of the movement of applications and the quality of their execution 1. The head of the supply sector, after the issuance of material reserves, makes a note in the register of applications for material reserves, and also keeps a record of unfulfilled positions of applications. 2. The head of the supply sector regularly monitors the timeliness of the issuance of inventories from the warehouse. 3. The head of the supply sector quarterly submits to the deputy director for agricultural activities a report on the fulfillment and non-fulfillment of applications for analysis and awareness of consumers. 4.4 Responsibility 1. The head of the structural unit is responsible for the untimely writing of the annual application and its content. 2. The head of the supply sector is responsible for the late execution of the contract with suppliers. 3. The storekeeper is responsible for the untimely issuance of material and economic stocks from the warehouse according to the completed application. 5. Applications for the provision of computer and office equipment, consumables and software: 5.1 The procedure for filling out an application for the purchase of computer and office equipment, spare parts, consumables and software. 1. Applications for the required annual volume of computer and office equipment are provided by the heads of departments before July 1 of the current year in the form of a list with the name, quantity and estimated price in the form (Appendix 8). The volume must be justified. Applications approved by the director are submitted to the head of the information technical department for a general application. 2. The head of the information and technical department sends a generalized application to the chief accountant no later than July 1 of the current year. Copies of applications remain with the applicant. On the
6 Page On the basis of these documents, cost estimates are formed, and further contracts are concluded with suppliers for the purchase in the prescribed manner in accordance with the law. 5.2 Procedure for filing an application for receipt (installation, relocation) of computer and organizational equipment. 1. To obtain computer and office equipment, as necessary, the head of the department draws up an application addressed to the director in the form (Appendix 9). The quantity and list of applications for receipt should not exceed those specified in the annual application for acquisition. 2. Applications indicating the director are received by the accounting department for issuing a consignment note and transferring computer and office equipment to the applicant. Registration of computer and organizational equipment is carried out by the accounting department in the prescribed manner. 5.3 The procedure for filling out an application for maintenance of computer and organizational equipment. Applications for the maintenance of computer and organizational equipment can be made in two ways: - filling out an application addressed to the director if it is necessary to install, move equipment, complex repairs, replacements, etc. forces external organizations(Appendix 9). - entry in the log of applications for maintenance, use, configuration, installation, replacement, simple repairs by the department employees (Appendix 10) 5.4 Control of the movement of applications and the quality of their execution , analyzes the timeliness, quality of execution, reasons for non-fulfillment of applications for the awareness of internal consumers. 5.5 Responsibility 1. The head of the information and technical department is responsible for the late execution of the contract with suppliers and the complete set of documents. 2. Responsibility for untimely issuance of a completed application lies with the head of the information and technical department.
7 Page 7 of Registration, storage and distribution Registration, storage and distribution of these Instructions is carried out in the manner described in the procedure QMS P "Documentation Management" 7. The procedure for making changes The procedure for making changes to these Regulations is described in paragraph 3.3 of the QMS-P "Documentation Management". 8. Applications application for the purchase of educational equipment and materials (Appendix 1.2) application for the receipt of educational equipment and materials from the warehouse (Appendix 3) register of teachers' applications (Appendix 4) application for the purchase of material and economic supplies (Appendix 5) application for receipt of material and economic stocks from the warehouse (Appendix 6) register of applications for inventories (Appendix 7) application for the purchase of computer and organizational equipment, spare parts, consumables and software (Appendix 8) application for installation, relocation of computer and organizational equipment (Appendix 9) form of the Register of requests for maintenance of computer and office equipment (Appendix 10) Deputy Director for Education Quality Management L.V. Avchukhova Head of the supply sector of the department of material and technical and economic support E.A. Sboychakova 2014 Agreed by: Legal Counsel Full name Signature 2014 Agreed: Representative of the quality management Full name Signature 2014
8 Page Page 8 of 14 Appendix 1 office APPLICATION for the purchase of educational equipment and materials Study room, laboratory, study room building (base name of the medical institution) Head of the study room, laboratory, study room Academic discipline, professional module Deadline for submitting an application until June 01 of the current year p / p Name of goods (services) Quantity Orientation. Cost, rub. Amount, rub. Note The application was made by the head. cabinet (full name) 20 (signature)
9 Page Page 9 of 14 S U D N A Y A Y A Y A K A Appendix 2 To the Director of GBOU SPO Ph.D. T.V. Silkina 20 for the purchase of educational equipment and materials to ensure the educational process in classrooms, laboratories, study rooms for 20 years. p/p The deadline for submitting the application is July 1 of the current year. Name of goods Quantity Orient. Amount Note (services) cost rub. rub. Deputy director for academic work/practical training: 20 (full name) (signature) Application accepted: (position) (full name) 20 (signature)
10 Page 10 of 14 Appendix 3 To the Director of GBOU SPO Ph.D. T. V. Silkina office APPLICATION for receiving educational equipment and materials from the warehouse Please issue from the warehouse to ensure the educational process of the discipline in the specialty Name Quantity Note Date Head of the office
11 Page Page 11 of 14 JOURNAL of registration of applications of teachers Appendix 4 p / p Date Contents of the application Applicant Report on the execution Signature of the head. production Annex 5 Director of GBOU SPO Ph.D. T.V. Silkina 20 y. Subdivision Name Deadline for submitting the application until July 1 of the current year. p / p Name of goods (services) Quantity Orientation. Cost, rub. Amount RUB Note The application was made by the head of the department in 20 (full name) signature The application was accepted in 20 (position) (full name) signature
12 Page 12 of 14 Appendix 6 To the Director of GBOU SPO Ph.D. T. V. Silkina APPLICATION for obtaining material and economic stocks from the warehouse I ask you to issue from the warehouse the following material stocks necessary to ensure the work process in the unit, study room p / n Name Need quantity Note Recipient building, room. 20 y. Head of division 20 y. supply sector 20
13 Page Page 13 of 14 Appendix 7 REGISTRATION LOG OF APPLICATIONS FOR INVENTORIES Date Content Full name Mark Note p / n of the applicant's application Appendix 8 Director of GBOU SPO Ph.D. T.V. Silkina in 2020. PAYMENT FOR THE PURCHASE OF COMPUTER AND OFFICE EQUIPMENT, SPARE PARTS, CONSUMABLES AND SOFTWARE FOR THE 20TH. Name of the department The deadline for submitting the application is July 1 of the current year. Note p / n Name of goods Quantity Orient. Cost, rub. Amount RUB The application was made by the head of the department in 20 (full name) signature The application was accepted in 20 (position) (full name) signature
14 Page Page 14 of 14 APPENDIX 9 To the Director of GBOU SPO Ph.D. T.V. Silkina 20 for the installation, movement of computer and organizational equipment. for 20 years. I ask you to allow the installation / movement of the name of the equipment, inventory for the organization of the workplace. and / or in connection with. etc. moving monitor inv. number, system block inv. number, etc.) in connection with .. The application was made by the head of the department in 20 (full name) signature maintenance of computer and organizational equipment by employees of the information and technical department. Date Content of the office work Full name of the applicant Date of completion Full name of the performer Mark of completion / signature of the applicant
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1. General provisions 1.1 This provision on the internship teaching staff(hereinafter the Regulations) of the Vocational and Pedagogical College of the Federal State Budgetary Educational
Receipt of material resources is carried out through the appropriate supply body of the fleet. The nomenclature of the electromechanical warhead includes technical, emergency equipment, as well as fuel and lubricants.
Each ship of the 1st and 2nd ranks opens its own personal account in the accounting department of the contenting body, on which the movement of material resources is monitored. The receipt of materiel by ships of ranks 3 and 4 is provided through the personal account of the coastal base of the formation, which organizes the receipt, storage and distribution of materiel on the connection.
Thus, the provision of technical and rescue equipment of the ship is carried out through a personal account in the accounting department of the technical department, diving equipment and means of rescue - through the accounting department of the emergency search and rescue operations (UPASR) and fuel and lubricants through the fuel management service of the rear.
The issuance of material resources is carried out on the basis of submitted applications-requirements. Applications-requirements are drawn up on special forms and in them, in addition to the name of material assets, the item number, category of property and quantity are indicated.
The item number makes it easier to find the desired property in warehouses, since the same name of the property, according to insignificant signs (material, dimensions), may have different item numbers.
The amount of property assigned to each ship, depending on the rank, purpose, displacement, technical condition and nature of the tasks performed, is determined by specially developed ship supply standards.
The application-requirement is drawn up in 3 copies, signed by the ship's commander, agreed with the flagship EMC specialist and submitted for consideration to the head of the technical department.
The application-requirement approved by the head is sent to the warehouse of the contenting body and accepted for execution.
According to the application, orders are issued for the relevant property, on the basis of which the representatives of the ship directly carry out its receipt at the warehouse. The outfit is issued in five copies, two of which, upon receipt, are handed over to the personnel. One copy of the order is stored on the ship to account for the received property, the second, after signing by the ship's commander, is returned to the contenting authority to confirm the receipt of the property.
Receipt of fuel and lubricants is carried out on the basis of check requirements. Check requirements are forms strict accountability, each of them has its own individual number. This document is under special control and is stored in the safe of the BC-5 commander in the form of a special book of check requirements. After the issuance of the demand, a spine remains in the book, which indicates to whom and when it was issued.
The receipt requirement consists of two parts - one certified part remains with the recipient, the second part is returned to the fuel service through the supplier. The transfer of fuel and lubricants from ship to ship is also carried out according to check requirements.
Unit commanders are required to ensure the storage of material resources, proper spending and accounting. An annual report on technical and emergency equipment is submitted to the contenting authority, on the basis of which reconciliation is carried out. For the fuel service, in addition to the annual, monthly reports on the movement of fuel and lubricants are submitted on the 25th day of each month.
The reports indicate the property and materiel available, taking into account those received during the specified period, as well as the property and materiel that were transferred to other personal accounts (other ships and units) or were debited from the personal account.
The rules for the transfer and write-off of material assets are regulated by the governing documents and reflect the following procedure.
The implementation of the main and auxiliary activities of railway transport is impossible without the supply of materials, spare parts, fuel and other material and technical resources (MTR) required quality and volume on time. Untimely or incomplete performance of these functions by the bodies of material technical support negatively affects the quality of the transportation process and, ultimately, competitiveness railways.
Logistics support of MTO is a system for planning and organizing purchases, supplies, distribution, storage, accounting and control of material and technical resources.
The strategic goal of the logistics system is to minimize the material component of operating costs by optimizing the costs of purchasing, delivering and storing material resources while ensuring the stable operation of railways and traffic safety.
Logistics should provide through flow material resources necessary to ensure an uninterrupted transportation process in order to meet the effective demand of the clientele in transportation at the lowest possible costs. In the long term
perspective, the competitiveness of enterprises and organizations of the railway
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road transport depends on the ability to find and retain a customer, while ensuring the necessary level of profitability of the work. This will be facilitated by efficient and rational management of the supply process, which indirectly affects the end customer.
Logistics support includes: planning the need for materials and equipment based on their consumption rates per unit of output (work) and the planned volume of work by type of activity; calculation of consumption rates and norms of inventories of materials and equipment; placing orders for the manufacture of materials and equipment at domestic and foreign enterprises and establishing business relations with them; economic justification for choosing the form of supply (transit or warehouse); development of logistics plans; organization of acceptance and storage of materials and equipment in warehouses (subject to proper conditions and storage techniques); organizing the delivery of materials and equipment to departments railway transport; accounting, reporting and control of the movement of materials and equipment. The MTO bodies of railway transport also solve the issues of development warehousing, automation and informatization of supply processes.
The logistics management system includes such interrelated areas as supply planning, organization of supplies, rationing of the consumption of material resources, organization of warehouse management, inventory management, organization of supply control (Fig. 31.1).
To achieve this goal, the MTO system must perform the main functions in a timely and high-quality manner. The content of the functions of the MTO bodies includes three areas.
1. Planning, which involves:
analysis market prices for purchased material resources, forecast of their dynamics and level in the coming period;
calculation of predictive consumption rates of fuel, electricity, materials and spare parts for the expected volume of transport work;
determination of the consolidated needs of the network and railways in material resources for the long-term planning period in natural and value terms, its coordination with financial departments;
operational supply planning.
An organization that includes:
analysis of all sources of satisfaction of the need for material resources in order to choose the most optimal one;
conclusion of business contracts with suppliers for the supply of products;
obtaining and organizing the delivery of real resources;
organization of storage facilities, which is part of the supply authorities;
providing workshops, sites, jobs with the necessary material resources.
Control and coordination of work, which include:
control over the fulfillment of contractual obligations of suppliers, the fulfillment by them of the terms of delivery of products;
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control over the expenditure of material resources in production;
input control over the quality and completeness of incoming material resources;
inventory control;
making claims to suppliers and transport organizations;
analysis of the work of the supply service, development of measures to coordinate supply activities and improve its efficiency.
Depending on the method of promoting products from the manufacturer to the consumer, two forms of supply are distinguished: transit and warehouse. In the transit form of supply, products go from the manufacturer directly to the consumer, bypassing the intermediate warehouses of supply (intermediary) organizations. In the warehouse form of supply, products from the manufacturer first arrive at the warehouses of supply (intermediary) organizations, and then from these warehouses are shipped (released) to consumers in small batches.
The main advantage of the transit form of supply is the reduction of transportation and procurement costs for consumers, and the disadvantages are an increase in production carry-over stocks, the volume of document circulation, since for each type of product it is necessary to establish economic relations with suppliers and keep records of their fulfillment of their contractual obligations. The advantages of the warehouse form of supply are the reduction of inventories and workflow, the ability to organize complex supply. The main disadvantage of the warehouse form of supply is the increase in transportation and procurement costs due to the payment of extra charges to the intermediary for the supplied materials.
The subject of management of supply processes in railway transport is the system of logistics bodies.
Currently, at the highest level of this system are Roszheldorsnab, a functional branch of JSCo Russian Railways, and the Planning and Rationing Department of Material and Technical Resources of JSCo Russian Railways.
"Roszheldorsnab" manages activities in the field of material and technical support and organization of supplies of material and technical resources for the needs of Russian Railways. Roszheldorsnab includes 7 separate structural subdivisions of the branch: Tsentrzheldormetrosnab, Spetszheldorsnab, Sevzapzheldorsnab, Privolzhskzheldorsnab, Uralzheldorsnab, Sibzheldorsnab, Vosttranstop. The main tasks of Roszheldorsnab include:
formation and implementation of the policy of Russian Railways in the field of logistics;
security production activities JSC Russian Railways, and allocated subsidiaries with material and technical resources (MTR);
comprehensive study of the MTR market;
implementation of the functions of the general customer of materials and equipment for the needs of Russian Railways;
organization of acceptance of applications and processing of applications for MTR;
formation and coordination of the general need of Russian Railways for materials and equipment;
organizing and conducting competitive procedures for the purchase of goods, works, services, the financing of which is carried out at the expense of Russian Railways;
preparation of the budget for logistics;
formation and implementation of the procurement plan for materials and equipment;
formation and implementation of the plan for the supply of materials and equipment;
dispatching supplies of materials and equipment;
organization financial interaction Russian Railways with suppliers of materials and equipment;
rationing the needs of Russian Railways for materials and equipment;
analysis of claims for the quality and rhythm of supplies of materials and equipment, development and implementation of measures to eliminate the identified shortcomings;
development of standards for the interaction of structural divisions within the MTO block, as well as with structural divisions of Russian Railways;
the formation of rational economic relations between enterprises and supplier organizations with the logistics authorities of Russian Railways.
The structure of the central office of "Roszheldorsnab" includes the following main divisions: financial management, department of tender purchases, department of informatization and communication, management of spare parts (cars, locomotives, tracks), fuel and heat engineering department, department of light, chemical and forest industries, department of track superstructure materials, department of analysis and operational control of the logistics industry, Marketing and Pricing Department, Supply Planning Department, MTP Department, foreign economic relations, economic and statistical department and others.
The next level of the system is formed by the logistics services (HX services), which are part of the railway management apparatus - branches of Russian Railways.
The main material warehouse of the road (NGG) is subordinated to the HX service. At the road departments, supply departments (NODH), which have a main material warehouse and warehouses of branches, deal with the issues of providing enterprises with the necessary resources.
The MTO bodies have at their disposal the appropriate means of production, which are a combination of means and objects of labor. The means of labor include bases, warehouses, storerooms, handling and transport vehicles, various machines and mechanisms, weighing equipment, inventory, etc. The objects of labor are various material resources that should be delivered from suppliers to consumers.
Currently, the collection of applications, planning and implementation of purchases, the supply of materials to the warehouses of the structural divisions of the railways is carried out as follows: see fig. 31.2.
There are two circuits in this diagram:
the contour of filing applications for material resources and the formation of a supply plan;
procurement and delivery of materials.
Submission of applications for materials and the formation of a supply plan are carried out as follows.
1) based on the average monthly costs of material resources, in agreement with economic service, the MTO service establishes the right to material resources when forming applications. This right is brought to the technical services of the respective farms, which, in turn, establish a personal right for subordinate structural units 60 days before the planned quarter;
on the basis of the right received, structural divisions form an application for material resources 40 days before the planned quarter and send it to three addresses;
technical services form a consolidated application grouped by structural divisions, within the established right to purchase material resources and subject to adjustments 30 days before the planned quarter;
the MTO service forms a consolidated application according to the separation principle;
the logistics service forms a preliminary supply plan and sends it to the technical service of the corresponding farm 25 days before the planned quarter;
the technical service of the farm checks and corrects the preliminary supply plan. If the supply plan is adjusted, the corrected application is sent to the logistics service 15 days before the planned quarter;
the logistics service forms the final supply plan 5 days before the planned quarter.
The contour of the purchase and delivery of materials consists of the following operations:
the logistics service forms an application for materials in the amount of 80% of the supply plan to Roszheldorsnab;
the remaining 20% of the supply plan remains with the logistics service for independent purchases. The MTO service sends offers to suppliers with guaranteed payment;
"Roszheldorsnab" sends offers to suppliers with a guarantee of payment. The selection of suppliers is based on the proposals of suppliers, their ranking and approval by the tender commission;
in accordance with the supply plan, materials are delivered to the warehouses of the logistics service;
the logistics service informs the relevant departments logistical supplies on the arrival of materials. Materials are delivered to the warehouses of these departments;
logistics departments inform in in electronic format reporting structural divisions on the arrival of materials and deliver them from the central warehouse to the warehouses of these divisions in accordance with the order.
The development of a long-term logistics plan is based on the division of all resources into the nomenclature of centralized supply and decentralized procurement. The first group includes fuel, materials, equipment and spare parts, the supply of which has a decisive influence on the smooth operation of railways. Roszheldorsnab is responsible for this group. The second group includes material and technical resources planned by the railway supply authorities.
Quantity item positions the most important spare parts, equipment and materials of central planning is more than 2800 units (see table. 31.1).
Indicative list of the most important spare parts, equipment and materials of the centralized supply
Table 31.1 Products Number of items Solid-rolled wheels 2 Locomotive tires 4 Railcar wheelsets 4 Spare parts for locomotives 216 Spare parts for freight cars 602 Spare parts passenger cars 60 Spare parts for imported rolling stock and track machines 790 Locomotive, wagon and automatic blocking batteries 10 Cabling and wiring products 913 Welded, electric traction and throttle connectors and inter-throttle jumpers and PBMD wires 137 Locomotive and wagon bearings 8 Contact line insulators 10 Transformers of 1V-VI dimensions 4 Special and branded clothing and footwear 22 Bedding 8 Rolled ferrous and non-ferrous metals 31 Diesel fuel 2 Fuel oil 2 Coal 10 Development strategic plan logistics begins with the refinement of the prospective nomenclature of consumed resources. This work is carried out on the basis of a thorough analysis of the plan for innovation and investment activities, trends scientific and technological progress on railways, prospects for entering new transport markets, etc.
Under the influence of these factors, the need for new material and technical resources is formed and the required amount of traditional materials is reduced. Clarification of the MTO nomenclature is carried out by specialists of the central bodies and the apparatus of the railways (NH). They exchange forecast information, agree on a promising nomenclature necessary resources and determine which department will be responsible for acquiring certain types of new materials. Such parallel work significantly increases the validity of predictive developments.
The main value on the basis of which the need for material resources is determined is the consumption rate. Consumption rationing is the process of establishing a planned measure of the production consumption of material and technical resources. The consumption rate is the maximum allowable amount of materials, fuel, energy to perform a unit of transport work in the planned conditions of transportation.
The structural components of the material consumption rate are: its net (useful) consumption and technological waste and losses. The net (useful) consumption of material for a product is the amount that was materially included in this product (used usefully). Technological waste material refers to the amount that cannot be used for its intended purpose in the manufacture of some product (performance of work), but can be used in the manufacture of other products. The loss of materials should include the amount of material irretrievably lost in the process of production (work).
Consumption rates are classified according to the following main features: the type of materials, the degree of aggregation (scale of application), the degree of enlargement (detailing) of the range of standardized materials, the objects of rationing. According to the types of materials, consumption rates for different kinds ferrous and non-ferrous metals, timber, spare parts, etc. According to the degree of aggregation, the norms are divided into individual, group and enlarged.
Individual consumption rates are established for the production or repair of a unit of a specific product (repair of a locomotive, wagon, building), based on certain conditions for organizing production at a particular plant, depot, workshop, repair site. According to individual norms, the company's need for materials is determined and group and aggregated consumption rates are developed.
Group consumption rates are established for the same type of products manufactured at a number of homogeneous enterprises. These standards include, for example, the consumption depot repair electric locomotives of a certain series, carried out in various depots. In railway transport, group norms are widely used in the form of average network and average factory norms for the consumption of materials for the repair and maintenance of the same series and types of rolling stock, operated and repaired in various operating conditions of railways, factories and depots.
Enlarged (total) consumption rates are used in the planning of logistics on the scale of the entire railway transport. An example of such norms is the consumption norms of metal or spare parts for all types of repairs. various series locomotives per 1 million km of their run or the rate of consumption of materials for all types of repairs and Maintenance freight cars per 1 million km of run of these cars.
According to the degree of enlargement (detailing) of the nomenclature of materials, consumption rates are divided into specified, established for each specific type of material with details on grades, sizes, brands, and consolidated, developed for homogeneous types of materials. For example, the rate of consumption of rolled ferrous metals for the repair of a locomotive as a whole is a consolidated rate, and with a breakdown by size and grade of rolled products - a specified rate.
The following basic methods are used to develop norms for the consumption of materials, fuel, and energy. The calculation method provides for the determination of individual consumption rates on the basis of comprehensive calculations. The main initial information in the calculation of norms are drawings of parts, cutting maps, production technology, characteristics of the source material. Calculations determine the net (useful) material consumption, technological waste and losses.
An experimental method for developing consumption rates is to calculate the costs of materials, fuel, energy required to produce a unit of output (work), based on measurement data, observations and the determination of net consumption, waste and losses. In this case, the number of observations and measurements should be sufficient to obtain representative conclusions. Replacement of one material with another and scrap should not be taken into account. For a more accurate and detailed study of the influence of various factors on the consumption of material and technical resources, observations and measurements are used, i.e. Experiments are also carried out in the laboratory.
If it is not possible to establish consumption rates by calculation or experience, then the so-called reporting-statistical method of rationing is used. In this case, the consumption rates are determined on the basis of reported statistics on the actual consumption of various resources per unit of work. However, the reporting data reflect not only the savings achieved during the analyzed period, but also all cases of overspending caused by poor organization of production, repair and operation of rolling stock, track facilities, irrational use of resources, etc. Therefore, the reporting and statistical norms of consumption are not progressive in their essence.
When developing long-term plans logistics, as a rule, use aggregated consumption rates calculated in the context of strategic business units. Since forecasts are made on long term(from 3 years old), the norms used must be progressive, i.e. correspond to the best achievements of Russian and foreign railways.
The norms characterize not the present, but the future, planned level of material costs. They represent tasks for the quantity and quality of materials used in the planning period and should not be set at the level of actual costs per unit of transport work, but taking into account the improvement in equipment, technology and organization of transportation provided for in the planning period.
The main tasks of long-term planning of logistics are to determine the approximate need for railway transport in electricity, fuel, materials, spare parts and other types of products and the approximate costs of monetary terms for the acquisition, delivery and storage of the necessary resources. The level of provision of material resources for the planned program of work depends on how correctly the needs are determined. When determining material needs, the entire scope of work for the planned period should be taken into account: on the operational activities of railways; repair of rolling stock; other activities (including the manufacture of spare parts for rolling stock, machines and mechanisms); repair and current maintenance of buildings and structures; capital construction.
Thus, the plan or budget for material resources should answer the following important questions:
how many resources of each type will be required, when and where they will be used;
what is the gap between needed and available resources;
how to close the existing gap and what sources are best used for this;
what will be the costs of eliminating the shortage of individual resources;
what will be the total costs for the logistics of the prospective volume of rail traffic.
A number of methods are used to determine the need for material resources. The most reasonable is the direct counting method, which gives fairly accurate results. With this method, the prospective need is calculated by multiplying the consumption rate of a material resource by the planned amount of work.
Also apply the method of determining material needs by analogy. In this case transport work(products), for the implementation of which it is necessary to calculate the need, equate the cost of a material resource to a similar type of work. If necessary, a correction factor is used that takes into account the characteristics of the consumption of individual resources and the work under consideration in comparison with the analogue, which affect the overall level of demand.
Long-term planning of the need for material resources is carried out according to enlarged groups of materials for the entire range of works and services performed by railway enterprises. Calculations can be performed both in natural and cost meters. In value terms, the total need for material and technical resources can be determined by the formula:
H
Ppi = S (Hpi "Цpi - BOi ¦ Цoi)" ^arr, i =1
where Ppi is the annual consumption of the i-th type of resource, rub.;
Hpi - consumption rate of the i-th resource per unit of work (services);
П^- - price of the i-th resource;
Boi - the amount of waste sold;
Tsoi - the price of sold waste;
Lgproizv - the annual volume of work (services) in the prospective period; H - perspective nomenclature of works (services).
When planning material resources, except for annual requirement the value (norm) of inventories of materials is also established. Calculations can be done in one of two ways:
dividing the annual requirement by the number of deliveries of materials per year;
by multiplying the average daily consumption of materials by the rate of their stock (in days).
General need for i-th resource will be determined by the following formula:
PR I = Рр- ± LZsk,
where Ppi is the annual consumption of the i-th resource; Zsk - warehouse stocks of the i-th resource.
After determining the need for each type of material and technical resources, a consolidated procurement budget is drawn up.
When developing a prospective budget for material resources, it is recommended to calculate the need for the most important and scarce materials especially carefully and in detail. As a rule, the range of these resources is limited, and the impact on the smooth operation of railways is extremely high.
Go to the MTO module.
The MTO module is designed to process applications for the logistics of the production of finished products, the performance of work, and the provision of services. Based on the plan for marketing and sale of finished products, the production program, taking into account requests for logistics, a supply plan is formed.
The main tasks of the module:
· Calculation of the normative need for material resources for the implementation of the marketing plan and the sale of finished products, the performance of work, the provision of services.
Calculation of the consolidated need for material resources, taking into account safety stocks, expected and current balances MC;
· Formation of the schedule of purchases of MC.
Let's configure the module first.
Through the item =H= \Templates of applications in the window =Select a template= you will get access to editing (Edit) the template "from buyers". Set the following options on the different tabs of the window =Edit settings=:
Name - from buyers,
Direction - sales request,
Customer - counterparty,
Performer - division,
TO for sale - Communication is formed by outgoing,
DO for purchase - DO is not formed,
LZK - DO is not formed,
Executor - Sales Department.
For the "Suppliers" template, set the following options on the tabs of the window:
Name - to suppliers,
Direction - supply request,
The customer is a department
Contractor - counterparty,
DO for sale - DO is not formed,
TO for the purchase - Communication is formed outgoing,
LZK - DO is not formed,
Customer - Supply Department.
Now we will issue an application for receiving goods under an agreement with Beloe Solntse LLC. On the basis of the application, we will create a DO for the purchase.
Select Documents \ Applications. In the =Requests= window, add a (New) new requisition and select the "suppliers" template. The =Application= window will appear. (Figure 3.7).
Form the fields:
Number - sn004,
Reception - TD\TM\ TG
Execution - TD\TM\TG.
Customer - Procurement Department (default for requests to suppliers),
Contract - Choice of contract No. 0011\K with Beloe Solntse LLC. In the window =Formation of the application= mark: the specification from - the Contract, Copy the contractor, click the [Yes] button.
Fig 3.7. Application to the supplier
In the bottom panel, correct the quantities for all 4 resources by 10 pieces. Close windows. Application has been generated.
Through the item Operations\Formation \Formation TO open the window =Set parameters=. Check only the Supply direction and click the [Generate] button. In the window =Select requests= mark the newly created request № сн004 and press the Enter key. Read the message "Procurement documents generated 1" and press [OK].
Enter the Contract Management module, follow the item Documents \ TO for the purchase, you will see in the window = Grounds for the purchase = TO No. 00000 for 11,500 rubles from Beloe Solntse LLC. Select it, press Enter, make sure that TO is generated by order of sn004. Correct the Number field to 004sn.
Return to the MTO module, follow the Documents \ Applications item. In the =Requests= window, get the content of the requisition sn004. Through the [Outgoing Documents] button, you will see information about the DO generated by the application. The Added parameter is set to Automatic. Close windows.
According to one application, it is possible to generate arbitrarily identical base documents.
Orders
Go to the Order Management module.
The Order Management module is intended for processing orders for the manufacture of products, performance of work, provision of services, formation of a sales plan and sale of finished products, a plan for the execution of work and the provision of services.
The main tasks of the module:
· Formation of a portfolio of orders;
· Formation of a plan for the sale and sale of finished products, performance of work, provision of services;
Formation of a schedule for the supply of finished products, performance of work, provision of services;
The interface of the Order Management module is completely identical to the interface of the MTO module. The difference lies only in the ability to form sales plans, not supply plans.
Let's assume that the printers were produced at the request of the customer. We will issue an application for the shipment of goods under an agreement with Kolos LLC. On the basis of the application, we will create a TO for sale.
Via Documents \ Applications get the application window. .Add a new requisition with the "sales, from buyers" template (Figure 3.8).
Form the fields:
Number - sb003
Reception - TD\TM\TG
Execution - TD\TM\TG.
Contractor - Sales Department (by default in the application from recipients),
Contract - Choice of contract No. 0012\P with Kolos LLC. In the window =Formation of the application= mark: the specification from the Contract, Copy the Customer– and press the [Yes] button.
In the bottom panel, change the amount of the Printer resource to 10. Set the Status to executable. Close windows.
Through the item Operations \Formation \Formation TO open the window =Set parameters=. Check only the Sales direction and click the [Generate] button. In the window =Select applications= mark the application with Kolos LLC No. sb003 and press the Enter key. Read the message "Sales documents generated 1" and click [OK].
Fig 3.8. Application from the recipient
Close 2 application windows.
Enter the Contract Management module, complete the item Documents \ TO for sale, you will see in the window = Grounds for sale = TO No. 00000 for 17,000 rubles from Kolos LLC. Select it, press Enter, make sure that TO is generated by order No. sb003. Correct the Number field to 003sb.
For one order, you can generate arbitrarily identical base documents.
Work with the subsystem "Accounting for Logistics" Application for the supply of logistics equipment Registration and approval of the application AUTOMATED INFORMATION SYSTEM OF THE SAC RF "ACCOUNTING FOR THE CHARACTERISTICS OF BUILDINGS AND STRUCTURES" © CROC
Step 4. Application. Nomenclature items The amounts in the fields Total amount of requested funds, Total amount of confirmed costs, Total amount of confirmed costs, taking into account adjustments, are calculated automatically In the list of lines, you must enter the items that need to be purchased for the current category of MTO in the planning year. To add a new order line, click the Add button (a separate window will open - see next slide)
Step 4.1. Create a requisition line. Nomenclature item 1. Select the Item item from the list (opens in a separate window - see next slide) 2. Enter the requested quantity and specify the Estimated price 5. Click Finish to save the order line automatically after selecting the Nomenclature item For the MTS category of motor vehicles, additional characteristics and personal accounting for each item are required. As many rows are automatically created in the Additional Features list as specified in the Quantity Requested field. 3. Select a line in the list, click the Edit button (opens in a separate window - see next slide) 4. Select Acquisition justification
Step 4.1. Selecting an item item, setting Additional vehicle characteristics 1. Select an item item from the list, press the OK button Window for selecting an item item from the directory normative terms operation and standards for providing this position. Window for setting additional characteristics of vehicles 1. Select a model from the reference book (opens in a separate window) 1.1. Choose the right model 1.2. Click OK 2. Select Year of Manufacture 3. Select Entity or Department (Opens in a separate window) 4. Click Done to save
4.2. Request. Viewing the list of requisition lines The amounts in the fields Total Funds Requested, Total Amount of Confirmed Costs, Total Amount of Confirmed Costs with Adjustments are automatically calculated 1. Enter the requested amount per IBE The list of requisition lines displays the added items. If you need to supplement, click the Add button (see steps 4.1). If you need to change the row data, select the desired row in the list and click the Edit button, make changes, and save with the OK button. If you need to delete a row, select the row in the list, click the Delete button, confirm your intention to delete by clicking the YES button in the delete prompt. 2. Click Next to go to the next step
Step 5. Application. Documents At this step, you need to register the documents necessary to make a decision on the need to purchase the requested items and justify the estimated cost. Mandatory for registration is the document Application for the need to supply logistics equipment. Also register other documents for justification. For example, for vehicles, you should register the Technical and Commercial Proposal document with a scanned copy of the quotation for the car intended for purchase. To register a document, click the Create button and fill in the required fields of the wizard; when finished, click the Finish button. The process of creating a document is described in detail in the training presentation 1.1. Click Finish to save the Application
