Order on the approval of the contingent for a medical examination sample. Instructions for compiling contingents and name lists of persons subject to medical examination

Many employers face the problem of conducting medical examinations. For example, employees who spend more than 50 percent of their time at a computer* must undergo preliminary and periodic medical examinations. Employees engaged in heavy work, in work with harmful, dangerous working conditions or, for example, associated with traffic, must visit the doctor. Moreover, employers will certainly face issues that are not directly reflected in the legislation. For example, what needs to be done to organize a medical examination for the first time, with which medical organization you can conclude an agreement, what to do if an employee has not passed a medical examination.

To organize pre-medical examination you need to follow the algorithm:

At the same time, sign an agreement with a medical organization for medical examinations. There are no special requirements for a medical institution in the law, except for the only one: it must have a license for this species activities. Moreover, it should enshrine the right to conduct preliminary and periodic medical examinations. The next important selection criterion is the availability of the necessary specialists. As practice shows, even in the most serious establishments there is not always a complete list of them. Therefore, you should not pay attention to big names.

If your company has employees who are supposed to periodic medical examination, for its organization it is necessary:

Compiling a contingent list

The list of the contingent is the first document that must be developed in preparation for medical examinations.

Its form is not approved by law. There is also no list of mandatory information that should be reflected in it. Employers independently approve the form and content of the document. From the established practice, the following information is recognized as mandatory:

The name of the production factor is contained in Appendix No. 1 to the specified order, and the name of the work is in Appendix No. 2. They determine the list of specialist doctors that the employee must go through.

Please note that the contingent list contains only the names of professions or positions with harmful production factors. Their number and data of employees are not included in it.

The most necessary regulations

Answers to your questions

Is it possible to allow an employee to work before the mandatory preliminary medical examination?

If sanitary norms or other rules contain requirements for a mandatory preliminary medical examination for an employee in a particular profession, he cannot be allowed to work without a doctor's opinion. This may lead to an accident.

Is it possible to dismiss an employee who did not pass the mandatory medical examination on time?

No you can not. There are no such grounds for dismissal under the labor law.

What to do if the employee did not pass the next medical examination due to his own fault?

Suspend him from work on the basis of Article 76 of the Labor Code. At the same time, he does not need to pay money for the period of forced downtime.

Remember the main thing

1. The list of the contingent is the first document from which the organization of the medical examination begins. On its basis, a list of names of employees and a referral for a medical examination is compiled.
2. The form of the contingent list and its content are not approved by the regulations. The employer develops the document at his discretion.
3. The developed list of the contingent must be sent to Rospotrebnadzor within 10 days from the day it was approved by the head of the organization.

* SanPiN 2.2.2 / 2.4.1340-03 "Hygienic requirements for personal electronic computers and organization of work" (approved by the Decree of the Ministry of Health of Russia dated June 30, 2003 No. 118).

Periodic medical examinations for employees of some enterprises are mandatory. In everyday life, such examinations are often called medical examinations or professional examinations. The list of employees subject to mandatory medical examinations is drawn up special document- list. Which employees should be included in it, how to draw it up correctly and where to send it?

Legislative framework

The purpose of mandatory periodic medical examinations in accordance with Art. 213 TC are:

1. Determining the fitness of workers to perform job duties and to prevent occupational diseases. These goals of professional examinations are established for employees whose work is associated with dangerous or harmful working conditions.
2. Public health protection is relevant for employees of organizations whose activities are related to the population.

The procedure for conducting medical examinations is regulated federal law dated November 21, 2011 No. 323-FZ and by Order of the Ministry of Health and Social Development of Russia dated April 12, 2011 No. 302n. The Order establishes a list of professions subject to periodic medical examinations, and harmful production factors, in the presence of which professional examinations are mandatory. It also states:

• the frequency of passage and the order of their conduct;
• a list of specialist doctors who need to undergo a medical examination;
• a list of laboratory and other studies as part of a medical examination;
• a list of medical contraindications for this type of profession or for those working in conditions of specific harmful factors.

It should be borne in mind that medical examinations of employees specified in Order No. 302n are carried out at the expense of own funds employer in accordance with Art. 212 of the Labor Code of the Russian Federation. During the period the employee undergoes a mandatory medical examination, he retains the average earnings in accordance with Art. 185 of the Labor Code of the Russian Federation.

Step-by-step algorithm for organizing and conducting a medical examination

The procedure for organizing mandatory periodic medical examinations is standard and includes the following steps:

1. An official of the organization (usually a personnel officer) prepares a list of contingents subject to periodic medical examinations.
2. The organization enters into an agreement with a licensed medical institution for mandatory medical examinations.
3. The personnel officer (or labor protection specialist) draws up a list of names of persons subject to mandatory periodic medical examinations.
4. The medical institution is developing calendar plan conducting professional examinations and coordinates it with the employer.
5. The employer acquaints employees with the calendar plan for the medical examination. Most often this happens by issuing an order to send for medical examination with an indication of the period of its passage.
6. Each employee on the list receives a referral for inspection.
7. Each employee, within the period specified in the Order, submits to the employer the result of the medical examination and the final act on the results of the medical examination obtained in the medical institution.

An important stage is the preparation of lists

Let us consider in more detail the actions of the employer in relation to the first step of the procedure, namely, how, in accordance with the requirements of Order No. 302n, a contingent of employees subject to periodic medical examinations is formed.

In the list of the contingent, be sure to indicate:

1. The name of the profession (position) of the employee listed in Appendix No. 2 to Order No. 302n.
2. The name of the harmful production factor, in accordance with Appendix No. 1 to Order No. 302n. Harmful factors may be established in accordance with paragraph 20 of the Order on the basis of:

• results of attestation or special assessment of workplaces in terms of working conditions;
• laboratory studies and tests obtained in the framework of control and supervision activities, production laboratory control;
• operational, technological and other documentation for machines, mechanisms, equipment, raw materials and materials used by the employer in the implementation of production activities.

The unified form of the list of contingent of persons for medical examination is not established by law. We offer you a sample of the contingent of persons subject to periodic medical examinations.

The list of the contingent approved by the head is sent to the local branch within 10 days Federal Service on supervision in the field of consumer protection and human well-being (Rospotrebnadzor) (clause 21 of Order 302n).

The first step in organizing the procedure for mandatory periodic medical examinations is very important. If the employer has not determined the contingent of persons subject to periodic medical examination, and the lists were not provided to the bodies of Rospotrebnadzor, the organization may be held liable under Art. 6.3 of the Code of Administrative Offenses of the Russian Federation for violation of the legislation in the field of ensuring the sanitary and epidemiological welfare of the population. This fact is confirmed and judicial practice(in case No. А60-47002/2013).

The procedure for conducting periodic or preliminary medical examinations for certain categories of employees is clearly regulated at the legislative level. Along with other forms, the list of names of employees for a medical examination by order 302n, the sample is given below, refers to the list of mandatory documents provided to Rospotrebnadzor. Drawing up the form is the responsibility of the enterprise, and the correct filling of the information guarantees the efficiency and accuracy of the results of the event.

When compiling a document, the following must be taken into account:

• Employees engaged in work according to the List from Appendix No. 2 in accordance with Order 302n.
• Employees working in harmful conditions labor.

Important! The basis for the fact that working conditions are heavy/harmful are the results of AWP (attestation of workplaces). From 1 Jan. In 2014, the attestation procedure was replaced by SOUT (special assessment of working conditions). Additionally, the results of various tests and laboratory studies, equipment documentation, etc. are used.

Basic requirements for compiling a list for a medical examination by order 302n

The document is developed by the organization independently, filled out on the basis of the contingent list and printed out in the amount of 3 copies, which are submitted to Rospotrebnadzor for approval. Then 1 form is transferred to a medical institution (2 months before the start of the examination), 1 remains with the employer. 1 is handed over to the territorial body of Rospotrebnadzor along with a cover letter and a list of the contingent. An example of a sample list for a medical examination by order 302n. It is recommended to attach a cover letter also in 2 copies when submitting documentation to a medical organization.

The polyclinic is assigned the obligation to develop a calendar plan for a medical examination (within 10 days from the date of receipt of the list of names). Specific terms and nuances of the procedure are agreed with the representative of the enterprise. In turn, the employer, no later than 10 days before the start of the inspection, is obliged to notify employees against signature of upcoming event. To do this, there is such a form as a familiarization sheet. An internal order of the enterprise for a medical examination is preliminarily drawn up, indicating the deadlines for passing, the employees involved and attaching a plan for the implementation of the procedure. Based on the order and familiarization sheet, the necessary information is brought to the attention of employees.

Mandatory details of the name list:

• Name of employees, profession or position according to staffing.
• Gender and date of birth.
• Name of the department / section / workshop.
• Name structural unit.
• Name of hazardous/harmful factors of production, indicating item number in accordance with 302n.
• The frequency of inspections according to 302n.
• Length of service in the specified position in the organization.
• Date of the last medical examination of the health facility/CPP.

When generating information, personal data on employees according to the list of the contingent of individuals is required. persons to participate in the medical examination. The heading of the document must contain the date, the "Approve" field for approval by the employer and the name of the department of Rospotrebnadzor. At the end, the total number of employees to be examined, including women, is indicated. Signed form official enterprises with surname decoding.

Labor legislation obliges the employer to organize and pay for the employee to undergo a medical examination (both preliminary and periodic and extraordinary). In addition to concluding a contract for the provision medical services the employer needs to prepare several mandatory documents, the forms of which are not legally approved. Among such documents, a list of names of employees for a medical examination must be drawn up (clause 19 of Order No. 302n).

Name list of employees for medical examination according to Order No. 302n

Regardless of whether the medical examination is preliminary or periodic, all employees who are exposed to harmful and / or dangerous production factors(named in the List in accordance with Appendix No. 1 to Order No. 302n) and perform certain types of work (provided for in the List in accordance with Appendix No. 2 to Order No. 302n).

The presence or absence of such factors in the workplace is revealed by the results special evaluation working conditions (parts 1, 2, article 3 of Law No. 426-FZ).

To this end, the employer determines the so-called contingent of persons subject to periodic and (or) preliminary medical examinations, indicating harmful (dangerous) production factors, as well as the type of work. The employer is obliged to submit this document to Rospotrebnadzor within 10 days after its preparation and approval (paragraphs 19 - 21 of Order No. 302n).

Based on the approved list of contingent, the employer draws up lists of employees by name.

After the list of names is compiled, the employer must approve it and send it to the medical organization with which he has concluded a contract for the provision of medical services. This must be done no later than two months before the start date of the medical examination agreed with the medical organization (paragraphs 19-23 of Order No. 302n).

To this end, the employer must, before compiling these documents, decide in which particular medical organization the medical examination of employees will be carried out and in what terms (dates). In practice, the agreement on the date and plan for the medical examination is formalized in an annex to the contract or in the text of the contract for the provision of medical services.

The form of such a list is not normatively approved, therefore, the employer can compile it in any form. Meanwhile, the legislator requires that the following data must be contained in the list of names of employees:

• surname, name, patronymic, profession (position) of the employee subject to medical examination;
• name of a harmful production factor or type of work (from Appendices No. 1 and 2 to Order No. 302n, respectively);
• name of the structural unit of the employer (if any).

In practice, medical organizations conducting medical examinations impose additional requirements on the form of this document and ask for a list of names indicating employees by last name in alphabetical order, along with information about the employee’s work experience, date of birth, gender, address of registration, date of the last medical examination as in paper and electronic versions.

Further medical organization, having received a list of names, is obliged, no later than 10 days after receiving it, to draw up a calendar plan (schedule) for the medical examination and coordinate it with the employer of your organization, and the employer, in turn, inform all employees about the timing of the medical examination.

Sample name list of employees subject to periodic and (or) preliminary medical examinations

It is obligatory to draw up the above document, as well as conduct medical examinations of employees of employers. It also describes the main procedures that accompany the preparation of the contingent list.

What is this document?

The list of contingent is local normative act enterprises. It contains a list of professions subject to periodic medical examinations. Those citizens whose professions are indicated in it must undergo preliminary (during employment) and periodic medical examinations.

What positions does it include?

In the lists of contingents (as well as in the list of names of persons subject to periodic medical examinations, compiled on its basis), the professions of workers are to be included:

• affected, an indication of which is available in the List of factors (Appendix No. 1 to Order No. 302n), as well as harmful production factors identified as a result and in the course of;
• performing the work provided for by the List of works, during the performance of which mandatory ones are carried out. It can be found in Appendix No. 2 to Order No. 302n.

Document Form

There is no statutory form for this document. But in clause 20 of Appendix No. 3 of Order No. 302n there are the following instructions for the form of the contingent list:

• it is necessary to indicate the name of the position according to the staffing table;
• enter the name of the harmful production factor.

In addition, it is worth pointing out:

• name of the structural unit, workshop, etc.;
• No. of points by order of the Ministry of Health and Social Development of the Russian Federation dated April 12, 2011 No. 302 n ”;
• frequency of medical examinations.

The form, which indicates the contingent of employees subject to periodic medical examinations, is approved by the signature of the employer and the seal of the organization (if any).

From this moment, the employer has 10 days, during which he must send one copy to Rospotrebnadzor at the location of the company. To avoid misunderstandings, we advise you to keep a note that the list was sent to the Rospotrebnadzor authorities. For example, it can be an incoming document number and a stamp of the office.

Sample population of persons subject to periodic medical examinations

In this section, we have placed a sample document. You can read it in order to have an idea of ​​how to make a list correctly. You also have the opportunity to download a sample for free on our website.