Labor functions of a specialist in the field of procurement. Purchasing Specialist: Responsibilities, Job Description, Education, Requirements, Resume

Hello dear readers. In the previous article, we examined in detail the specialty "". In this article, we will consider such a specialty as "purchasing specialist". Despite the similarity of the names of the specialties “tender manager” and “purchase manager”, this is the other side of the coin of this activity, namely the activity of purchasing goods, works, services through tenders, but already from the side of the customer.

Purchasing Specialist Responsibilities.
The procurement specialist carries out activities to place an order for the supply of goods (performance of work, provision of services) to meet state needs in the cases and in the manner established by the legislation of the Russian Federation.
The duties of a procurement specialist also include the organization of work on the preparation of auction, tender documentation, notices of a request for quotations, claim work, representation of the interests of the organization at meetings in the OFAS, placement of a state order on the all-Russian official website, legal analysis of bank guarantees, work on electronic trading platforms, development of technical specifications, participation in the formation of a procurement plan and schedule, placement of reports on the execution of contracts, maintaining a register of contracts.

Purchasing Specialist Requirements.
After analyzing the posted vacancies "purchasing specialist", we can identify the main requirements that the employer imposes on candidates:

• Higher education (technical, economic, financial, legal)
• Knowledge of 223-FZ and 44-FZ
• Advanced training for additional professional
• program in the field of procurement (at least 120 academic hours)
• and / or professional retraining in the field of procurement
• Experience in developing procurement documentation
• Ability to work with EAIST subsystems, with environmental protection (zakupki.gov.ru) and electronic trading platforms
• Computer knowledge at the level of a confident user

These are the basic requirements for a procurement specialist, which can be identified from the posted vacancies in this specialty.

Professional Standard Procurement Specialist.
On September 10, 2015, by Order of the Ministry of Labor of Russia No. 625n "On approval of the professional standard "Specialist in the field of procurement", a new professional standard was put into effect.

From July 1, 2016, employers will be required to apply professional standards in terms of employee qualification requirements and will be required to follow the standard when:

• formation of personnel policy;
• organization of training and certification of employees;
• conclusion of employment contracts;
• the development of job descriptions and the establishment of wage systems.

The standard defines not only functions, but also the requirement for education, work experience of the position of a procurement specialist, and also highlights several generalized labor functions:

3.1 Organization of work in the field of procurement of the Supplier
(contractor, performer)
3.1.1 Ensuring the procurement procedure
3.1.2 Finding and tracking purchases in accordance with
line of business
3.1.3 Participation in the supplier's purchasing cycle
(contractor, performer)
3.1.4 Administration of electronic signatures and operation

3.1.5 Delivery of goods (fulfillment
work, service)
3.1.5 Expert advice
3.2 Organization of procurement management processes
for own needs
3.2.1 Procurement planning
3.2.2 Search, selection and evaluation of suppliers
3.2.3 Analysis and monitoring of the procurement market
3.2.4 Purchasing cycle administration
(Buyer)
3.2.5 Analysis of the proposals of the supplier (contractor,
performer)
3.2.6 Administration of electronic signatures and operation
on electronic trading platforms
3.2.7 Conclusion and execution of the contract
3.2.8 Acceptance and quality control of procurement
3.2.9 Quality audit of procurement activities
3.3 General guidance on procurement management

Purchasing Specialist salary.
The average salary of a procurement specialist in Moscow is 47,000 rubles, in St. Petersburg 41,000 rubles, if we analyze salaries in Russia as a whole, then the average salary for this position will be 34,000 rubles. The information provided is current at the time of writing.

Procurement Specialist Courses.
At the moment, there are many courses and seminars for public procurement specialists on the market. The first common disadvantage of such courses is the high price, and the second significant disadvantage that should be noted is full-time study with a break from work.
The most modern and effective way of learning at the moment is online learning with the support and feedback of teachers. At the same time, there is no need to attend the training in person and spend time on the road, it is enough to have a computer and Internet access.
If you want to improve your skills in procurement or acquire knowledge and skills and, as a result, work as a “purchasing specialist”, then I recommend that you undergo training

Finding the right job for you these days is not easy. After all, she should not only help support herself and her family, but also allow her to realize herself as a professional in her field. And the majority of applicants who wish to find a job officially expect to receive a full social package and the benefits associated with it. Among the available vacancies, the position of a procurement specialist is often found. What do such employees do? What companies need them? What are the duties of this specialist? Is it necessary to get a full-fledged higher education for this, or is it enough to take courses? Purchasing Specialist is a popular vacancy these days. Therefore, further in the article, the answers to the above questions will be considered.

Document entity

What is the job description of a specialist in a special internal document of a particular organization, which clearly and clearly sets out the basic requirements for an applicant for this position, describes the range of all his professional duties, as well as official rights, the framework that determines the degree of his responsibility for carelessly performed work. Its presence is mandatory in any enterprise where there is a position of "purchasing specialist". The duties of the employee must be properly defined in order for his function to be carried out in the company as expected. What is the latter?

Specialist Functions

Despite the fact that the position in question appeared relatively recently, the professional standard "Specialist in the field of procurement" is fully formed and contains strict requirements. After all, such employees were required before. For example, similar professional functions were performed by workers enlisted in the staff of enterprises and production organizations. Then this position had a different name: logistics engineer.

So, what does the job of "purchasing specialist" mean? In short, without revealing to the reader the numerous nuances of professional duties that reflect the characteristics of work and production of a particular company, the main task of such an employee is to permanently provide the organization with any necessary materials or goods.

The general function, which is reflected by the professional standard "Specialist in the field of procurement", (namely: providing the enterprise with the inventory items necessary for its adequate functioning), among other things, includes a fairly large number of indirect responsibilities, such as analyzing the actual ratio of quality products offered by suppliers and their market value.

Purpose and structure

It is the job description, as noted above, that is one of the two main documents (the second is the employment contract concluded with the employee), which determine what the procurement specialist must do in the course of his work. The formation of this document is a top priority for management, because, according to current legislation, an employee cannot perform any duties other than those that were clearly described in the contract that he concluded during the employment process. And this document, as a rule, makes a link in the indicated place, urging you to refer to the job description. That is why many experts pay so much attention to it.

What should the job description of the specialist in question look like? It is important that it be drawn up in accordance with the standards and forms that are accepted in the region. So, the document in question should be drawn up in such a way that it must contain the following sections:

• The first section is completely devoted to data on the coordination and approval of the text of this document itself. To do this, everyone who took part in these processes must record this fact by putting their personal signatures with their transcripts, as well as indicate the appropriate dates. The coordination, as a rule, involves personnel, as well as directly the unit to which a certain employee will belong.
• In the next section, you must list all the current requirements for a candidate for the position in question. They should describe in detail the required education, knowledge and practical skills, required work experience, as well as age and other features that may apply to this particular position. In addition, you should provide a complete list of all documentation (including both internal acts of the company and legislative acts of national importance), which the new employee will need to carefully read. And also the section in question describes the place of the position in the general staffing table, the procedure and conditions for accepting a candidate for a position for work, the mechanism for dismissal or replacement of an employee during his non-long-term absence. It is important to indicate the immediate supervisor of the new employee.
• In the main section of the instruction in question, it is necessary to list everything that is expected from the employee in the course of his professional activity (all his job duties, as well as rights). The more precisely the duties of a specialist are described in the instructions, the more likely it is that the work will be performed in the correct way, which will benefit the enterprise. Rights are inextricably linked with duties. These, as a rule, include: the right to decent working conditions; the right to receive the data necessary for the performance of their duties; the right to propose activities designed to improve the workflow.
• In the last section, it is usually about what kind of responsibility the employee will incur if he performs his professional duties improperly.

Document Features

What determines the scope of responsibilities that a procurement specialist has? 44-FZ, or the Federal Law, which reflects the current requirements of the law. According to him, the document in question has much in common with the job description of a supply specialist. However, there are a number of differences that distinguish the position of "purchasing specialist". The duties of these two workers are not identical. Knowing these differences is especially necessary for employees and management of large enterprises, which, as a rule, provide for the presence of these two positions.

That is why, even before the final formation of the job description, it is important to thoroughly understand the basic requirements for candidates. So, you need to know what the qualifications of a procurement specialist should be, as well as how to delimit the responsibilities of these employees.

Practice shows that the responsibilities of the employee who is engaged in procurement are significantly greater than those of the one who is engaged in supply. In the job hierarchy, the first position is listed significantly higher than the second. Similarly, the level of wages also differs. That is why it would be logical that the requirements for a candidate for the position of "purchasing specialist", whose duties are significantly more significant, be much higher and tougher. This should be taken into account when drafting the job description. A procurement specialist (or rather, a candidate for this position) can draw up a resume successfully only if he/she familiarizes himself with the standard requirements for the applicant in advance.

Similarly, the professional responsibilities of employees should also be clearly demarcated. This will help to establish well-coordinated interaction both between the specialists themselves and between entire departments that are subordinate to them.

Purchasing Specialist Requirements

The specifics of a particular profession determines a number of special requirements that are specific to a particular specialty, which apply to candidates for the position. And in the area under consideration, there are also certain criteria. The procurement specialist is selected based on the available skills and knowledge. So, the candidate must:

• have an analytical mind;
• be able to make decisions even in conditions of constant stress and bear full personal responsibility for their results;
• be able to process large amounts of information and competently maintain current documentation;
• possess the skills of conducting business negotiations in order to reach the desired result for the company;
• clearly understand how customs work is organized and how transport companies operate;
• be a confident user of a personal computer, as well as be able to use all the programs necessary to perform professional functions.

Among other things, any employer has the right to form other requirements that are necessary in order for the work to be performed efficiently. Purchasing specialist is an important component of a company's success. For example, if a company is engaged in foreign economic activity, then such an employee may be required to know foreign languages. That's why it's important to write your resume well. Purchasing Specialist - a position that allows many to vividly realize their abilities. This is worth the risk.

Rights

The duties of a public procurement specialist will be discussed further, but now it is important to figure out what rights he has.

• Be proactive in making a variety of suggestions that could improve or facilitate the flow of a work process that is related solely to the performance of this employee's functions.
• Require absolute assistance from your immediate supervisor in matters related to the implementation of the rights or duties of an employee.
• Require the management of the company to provide the department with all the necessary organizational and technical conditions, as well as the timely preparation and execution of working documents and reports that the employee needs to fulfill his professional duties.
• Establish the relationship between the divisions of the company and certain divisions of some third-party organizations, which are necessary in order to quickly resolve emerging procurement issues, which invariably fall within the competence of the general procurement manager.

Responsibility

What is the Lead Purchasing Specialist's responsibilities?

• Monitoring and ensuring the implementation of the procurement plan for each month.
• Administrative liability for the disclosure of classified information, which is defined as a corporate secret by the company's internal documents, and which is officially the property of a particular company.
• Personal implementation of all existing internal regulations, as well as compliance with discipline standards.
• Implementation of procurement transactions, as well as the conclusion of relevant agreements with various organizations or individuals, if necessary.
• Compliance with fire safety requirements and safety regulations, in order not to cause any harm to company employees or its tangible property.
• Careful implementation of all received instructions, instructions, assignments, orders, orders of the immediate supervisor, as well as the general director of the company.
• Responsibility for causing or facilitating the causing of both material damage and direct damage to the business reputation of the company.
• Responsibility for neglecting one's own official duties, which is determined by the current instruction, as well as the current legislative acts of the Russian Federation.

Working conditions

What does the job description of a procurement specialist tell about according to which this employee should work? The mode of employment of a person occupying the position in question in the company is determined by the internal labor regulations drawn up specifically for a particular enterprise, as well as by an agreement that is concluded with new employees in the process of employment. Among other things, these conditions provide for the need to periodically go on business trips to perform official tasks.

The procedure for familiarization with the job description

The conclusion of an employment contract, which, in fact, marks the moment of employment, is the ideal time for the future employee to carefully study what is included in the procurement, that is, familiarize himself with the job description. How to fix the fact that the employee was provided with all the necessary information? There are several ways. Among them are the following:

• personal signature (and its transcript), as well as the date, which indicate that the procurement specialist has already carefully studied his duties and is ready to confirm this; placed in a special magazine, which is specially designed for these purposes;
• a separate note that the employee is fully informed, which is certified by the personal signature of the individual employee directly under the text of the job description itself, designed to familiarize each new candidate;
• a similar mark, also certified by a signature and date, which is placed under the text of an individual job description, personally prepared for an individual employee, which is subsequently attached to his personal file filed at the enterprise.

Conclusion

A procurement specialist is a special employee of an enterprise who carries out and controls the process of supplying the company with the goods necessary for its production activities, all kinds of materials, various raw materials. This employee is also involved in the preparation and verification of all reporting documentation that is related to his direct duties. Among other things, the specialist in question must have developed analytical thinking and good communication skills in order to be able to correctly assess the profitability of the proposed transaction and competently negotiate with suppliers.

It is equally important in practice to know exactly how to check products for compliance with the stated quality criteria. Such a specialist must be able to handle a personal computer and have a high level of command of computer programs that he will need in the course of performing his main job duties; make important decisions in a short time even under pressure and in conditions of constant stress, because the success of the entire enterprise directly depends on their effectiveness; process large amounts of information in a timely manner and draw appropriate conclusions; perfectly navigate the current conditions of the functioning of customs, as well as the peculiarities of the work of individual transport companies with which this organization cooperates. These employees must understand the basic intricacies of choosing the necessary materials, understand exactly how they should be transported, and also stored so that they do not lose their useful properties and presentation. It is also desirable, and sometimes a prerequisite, to have some experience in the field of procurement. Usually active and energetic people are hired for this position. It is these candidates who have a chance that this vacancy will be occupied by them.

If you are thinking about working as a procurement specialist, it is important to first study the typical job description (a model document that precisely defines the scope of rights, duties and responsibilities of a particular employee). This will help you get acquainted with the upcoming working conditions and find out in advance all its subtleties. So you can understand whether it is worth continuing your attempts to get a job or it is better to look for something else. If everything suits you, then you need to try to make sure that you meet all the requirements of the company. To do this, you need to find out as much as possible about the organization itself, as well as about its business activity, production and sales volumes, and at the same time about the main technical features.

You should take the issue of your own employment very seriously. It is important to study in advance as much information as possible about the company in which you want to get a job, as well as directly about the desired position. To do this, you need to carefully study the job description for the chosen specialty. The standard form of this document for most professions is freely available, so anyone can always read it if necessary. The more prepared you are, the higher your chances of getting what you want. And let the work give you only pleasant emotions!

As you know, from July 1, 2016, the employer is obliged to apply the qualification requirements and professional standards to the employee who will be engaged in procurement activities, if the same requirements and standards are established (Article 195.3 of the Labor Code of the Russian Federation). At the moment, the professional standards "specialist in the field of procurement" and expert in the field of procurement "are introduced by Orders of the Ministry of Labor of Russia No. 625n and 626n, respectively.

Let's see what requirements an employer should make to an applicant who wants to work in the field of procurement and what professional qualities a specialist and expert in the field of procurement should have.

Purchasing Specialist.

According to the professional standard established by the Order of the Ministry of Labor of the Russian Federation No. 625n, a procurement specialist is engaged in the control and management of procurement for the effective and efficient use of funds allocated to meet state, municipal and corporate needs. Based on this, the professional standard applies not only to customers operating within the framework of 44-FZ, but also 223-FZ.

Labor functions are expressed in four paragraphs (generalized labor functions), each of which has specific subparagraphs (labor functions):

In fairness, it should be noted that not all of the listed labor functions simultaneously apply to customers working under 44-FZ and 223-FZ. For example, the rationale for procurement is provided for by the norms of Law No. 44-FZ, and Law No. 223-FZ does not provide for such measures, but it is not forbidden to prescribe the possibility of this procedure in the procurement regulation. Also, control in the field of procurement is the responsibility of state and municipal authorities, and not customers.

However, using the data from the section III Order of the Ministry of Labor of the Russian Federation No. 625n, we can compare the generalized labor functions specified in the Order with the possible names of positions, professions listed in the section.

1. Providing procurement for state, municipal and corporate needs:

• Procurement Specialist;
• contract worker;
• contract manager.

In order for these employees to carry out their functional duties, requirements have been established for the presence of secondary vocational education, as well as additional vocational education (under programs for advanced training and professional retraining in the field of procurement).

2. Procurement for state, municipal and corporate needs:

• purchasing consultant;
• contract worker;
• contract manager.

For these workers, the bar of education requirements is already higher - higher education (bachelor's degree) is required, as well as additional professional education (according to programs for advanced training and professional retraining in the field of procurement).

3. Examination of the results of procurement, acceptance of the contract:

• Leading Specialist;
• contract worker;
• deputy head of the department;
• department head;
• head of the contract service;
• contract manager.

Here, of course, higher education is required, corresponding to the level of "specialist", "magistracy" and additional professional education (under programs for advanced training and professional retraining in the field of procurement). In addition, a minimum of 4 years of practical experience is required.

4. Procurement control:

• adviser;
• deputy;
• supervisor.

As in the third paragraph, these employees must have higher professional education, additional professional education (received through advanced training programs and (or) professional retraining programs in the field of procurement. In addition, there are requirements for practical work experience, namely - at least 5 years in the field of procurement, including at least 2 years in managerial positions.

After analyzing these data, we can conclude that for procurement under 223-FZ, theoretically, one employee, a “leading specialist,” who can perform three generalized labor functions at once, may be enough. Of course, if the customer has the opportunity to share functions between several employees, each of them will perform his own set of such functions, corresponding to his professional level.

As we found out earlier, the fourth generalized labor function in no way applies to customers working under 44-FZ or 223-FZ, but is carried out by representatives of state or municipal authorities.

It is also worth noting that for each generalized function a skill level is set, which increases as the complexity of functional duties.

Procurement expert.

The general information indicated in the Order of the Ministry of Labor of the Russian Federation No. 626n states that the main purpose of this type of professional activity is to study and evaluate the subject of expertise, prepare expert opinions, and advise on procurement to meet state, municipal and corporate needs.

There are already three categories of generalized labor functions, which in turn include labor functions. For ease of perception, we will express this information in a diagram.

As in the case of considering the professional standard "specialist in the field of procurement", we turn to the section III, but already Order of the Ministry of Labor of the Russian Federation No. 626n in the same way comparing the generalized labor functions with the possible names of positions, professions presented in this section.

1. Procurement consulting for state, municipal and corporate needs:

• purchasing consultant;
• senior procurement specialist;
• contract manager.

To carry out these functional duties, an employee must have a bachelor's degree in higher education, have additional professional education obtained through advanced training programs in the field of procurement, and practical work experience must be at least three years in the field of procurement. And, such an employee must correspond to the 6th level of qualification.

2. Expertise in the field of procurement for state, municipal and corporate needs:

• procurement expert;
• contract manager.

Here, the employee corresponds to the 7th level of qualification, has a higher professional education (specialist, master's degree), has completed additional professional education under advanced training programs and (or) professional retraining programs in the field of procurement. And the experience of practical work of this employee in the field of procurement should be at least 4 years.

3. Organization of work on expertise and consulting in the field of procurement for state, municipal and corporate needs:

• deputy head/director (department, department, organization);
• head/director (department, department, organization);
• contract manager;
• contract manager.

An employee performing these functions must meet the 8th level of qualification, have a higher education (specialist, master's degree), undergo additional professional education in advanced training programs and (or) professional retraining in the field of procurement. Practical work experience should be at least 5 years in the field of procurement, including at least 3 years in managerial positions.

Basically, the functions indicated in this professional standard are used by employees of various regulatory bodies. Customers can only implement the function for the examination of performance and examination of the results of the execution of the contract. Moreover, this applies only to customers acting under Law No. 44-FZ, in particular, in accordance with Parts 3 and 4 of Art. 94, the customer is obliged to conduct an examination of the results provided by the supplier (contractor, performer), provided for by the contract, in terms of their compliance with the terms of the contract. The review can be done as on their own and with the involvement of experts or expert organizations. The function of conducting an examination by the customer can be performed by him contract manager , whose skill level just meets the requirements of the standard.

Examination of the execution and results of the execution of the contract.

Let's take this job function as an example and consider what kind of employee can perform it according to the professional standard "expert in the field of procurement". according to part 3.2.2 of the professional standard, the employee performs a certain set of labor actions , has necessary skills , armed with a set necessary knowledge , and also corresponds to certain ethical standards .

labor activities which are carried out by the employee, consist in carrying out an examination of the fulfillment of the contract, the compliance of the completed contract with the conditions established in the contract, the verification of the compliance of the quality of goods, works, services with the conditions established in the contract. In addition, this employee is engaged in the preparation and execution of a document in the form of a conclusion based on the results of the examination.

From the labor actions we have considered, the requirements for necessary skills an employee who must be able to use computing and other auxiliary equipment, means of communication and communications. And, of course, to identify violations of the contract and the results of the executed contract during the examination, as well as to identify violations of the quality of goods, works, services. And according to the results of the examination - to draw up and draw up a conclusion.

In order to perform the labor functions mentioned by us, the employee must have necessary knowledge :

• requirements of the legislation of the Russian Federation and regulatory legal acts regulating activities in the field of procurement;
• fundamentals of civil, budgetary, labor and administrative legislation in terms of application to procurement;
• economic bases and peculiarities of pricing in the market by directions;
• fundamentals of accounting in terms of application to procurement;
• fundamentals of statistics in terms of application to procurement;
• features of the preparation of procurement documentation;
• the procedure for establishing pricing factors and identifying qualitative characteristics that affect the cost of goods, works, services (by directions);
• features of claim work;
• methodology for conducting an examination of the compliance of the results stipulated by the contract with the terms of the contract;
• ethics of business communication and rules of negotiation;
• labor discipline and internal labor regulations;
• labor protection requirements.

An important feature of a true professional, in addition to the impeccable performance of the assigned tasks, of course, is his compliance with ethical standards. Thus, procurement experts should:

• respect the confidentiality of information agreed with the customer;
• observe the ethics of business communication;
• take an active position in the fight against professional dishonesty;
• perform the examination objectively and impartially, without regard to personal interests;
• do not hide or ignore reliable facts that refute the logic of ongoing research and calculations during the examination;
• not to disclose the materials of working studies without the consent of the employer;
• not create conflict situations in the workplace and in relations with the customer;
• do not take actions that damage the reputation of the organization;
• not to take actions that discredit the profession and reputation of colleagues;
• to prevent slander and dissemination of information discrediting other organizations and colleagues.

As we can see, professional standards do not simply describe the work functions that a particular employee must perform, but bring into line with these work functions the various professional qualities that a procurement specialist and an expert in the field of procurement must comply with. Considering a kind of portrait of an employee, the employer will be able to most accurately navigate the choice of the specialist he is looking for. And the latter, in turn, has guidelines, based on which he can not only bring his professional level in line with his position, but also understand what steps need to be taken for further professional and career growth.

You can learn more about professional standards by following the links:

Procurement specialist job description sample

A sample job description is drawn up taking into account the professional standard

1. General Provisions

1.1. A person with a secondary vocational education, additional professional education under a professional development program and a professional retraining program in the field of procurement is accepted for the position of a procurement specialist.

1.2. The Purchasing Specialist should know:

1) the requirements of the legislation of the Russian Federation and regulatory legal acts regulating activities in the field of procurement;

2) the basics of civil, budgetary, land, labor and administrative legislation in terms of application to procurement;

3) fundamentals of antimonopoly legislation;

4) the basics of accounting in terms of application to procurement;

5) features of pricing in the market (by directions);

6) methods for determining and justifying the initial maximum contract prices;

7) features of the preparation of procurement documentation;

8) the basics of informatics in terms of application to procurement;

9) ethics of business communication and rules of negotiation;

10) labor discipline;

11) Internal labor regulations;

12) labor protection requirements and fire safety rules;

13) ……… (other documents, materials, etc.)

1.3. The Purchasing Specialist must be able to:

1) use computing and other auxiliary equipment, means of communication and communication;

2) create and maintain an information database;

3) produce documents, form, archive, send documents and information;

4) summarize the information received, prices for goods, works, services, process it statistically and formulate analytical conclusions;

5) justify the initial (maximum) purchase price;

6) describe the object of procurement;

7) develop procurement documentation;

8) analyze received applications;

9) evaluate the results and sum up the results of the procurement procedure;

10) form and agree on the minutes of the meetings of the procurement commissions based on the decisions taken by the members of the procurement commission;

11) work in a unified information system;

12) check the necessary documentation for the conclusion of contracts;

13) carry out the procedure for signing a contract with suppliers (contractors, performers);

14) interact with the procurement commissions and provide technical support for the activities of the procurement commissions;

15) draw up and draw up a report containing information on the performance of the contract, on compliance with the intermediate and final deadlines for the performance of the contract, on improper performance of the contract (indicating committed violations) or on non-performance of the contract and on the sanctions that have been applied in connection with the violation of the terms of the contract or its non-performance, change or termination of the contract in the course of its execution, change of the contract or termination of the contract;

16) organize payment/refunds;

17) organize the payment of sums of money under a bank guarantee in the stipulated cases;

18) ……… (other skills and abilities)

1.4. The Procurement Specialist is guided by:

1) Federal Law of 05.04.2013 N 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs", Federal Law of 18.07.2011 N 223-FZ "On the procurement of goods, works, services Certain Types of Legal Entities", Federal Law No. 53-FZ of 02.12.1994 "On Procurement and Supply of Agricultural Products, Raw Materials and Food for State Needs";

2) ……… (name of constituent document)

3) Regulations on ……… (name of the structural unit)

4) this job description;

5) ……… (names of local regulations governing

job functions by position)

1.5. The Procurement Specialist reports directly to ……… (title of the position of the head)

1.6. ……… (other general provisions)

2. Labor functions

2.1. Providing procurement for state, municipal and corporate needs:

1) preliminary collection of data on needs, prices for goods, works, services;

2) preparation of procurement documentation;

3) processing the results of the purchase and conclusion of the contract.

2.2. ……… (other functions)

3. Job responsibilities

3.1. The Purchasing Specialist has the following responsibilities:

3.1.1. As part of the labor function specified in subparagraph 1 of paragraph 2.1 of this job description:

1) carries out processing and analysis of information on prices for goods, works, services;

2) prepares and sends invitations to determine suppliers (contractors, performers) in various ways;

3) processes, generates and stores data, information, documents, including those received from suppliers (contractors, performers).

3.1.2. As part of the labor function specified in subparagraph 2 of paragraph 2.1 of this job description:

1) forms:

Initial (maximum) purchase price;

Description of the procurement object;

Requirements for the procurement participant;

The procedure for evaluating participants;

Draft contract;

2) draws up procurement documentation;

3) carries out the preparation and public placement of a notice of procurement, procurement documentation, draft contracts;

4) checks the necessary documentation for the procurement procedure;

5) provides organizational and technical support for the activities of procurement commissions;

6) monitors suppliers (contractors, performers) and customers in the field of procurement.

3.1.3. As part of the labor function specified in subparagraph 3 of paragraph 2.1 of this job description:

1) collects and analyzes received applications;

2) provides organizational and technical support for the activities of procurement commissions;

3) performs the processing of applications, verification of bank guarantees, evaluation of results and sums up the results of the procurement procedure;

4) prepares the minutes of the meetings of the procurement commissions on the basis of decisions made by the members of the procurement commission;

5) carries out public placement of the obtained results;

7) checks the necessary documentation for the conclusion of contracts;

8) conducts procedures for signing a contract with suppliers (contractors, performers);

9) carries out public placement of reports, information on non-fulfillment of the contract, on sanctions, on changes or termination of the contract, with the exception of information constituting a state secret;

10) prepares a document on acceptance of the results of a separate stage of contract execution;

11) organizes:

Payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;

Implementation of payment of monetary amounts under a bank guarantee in the stipulated cases;

Return of funds deposited as security for the execution of orders or security for the performance of contracts.

3.1.4. As part of the performance of his labor functions, he performs the instructions of his immediate supervisor.

3.1.5. ……… (other duties)

3.2. In the performance of his duties, the procurement specialist must comply with the following ethical standards:

1) respect the confidentiality of information;

2) observe the ethics of business communication;

3) take an active position in the fight against professional dishonesty;

4) not to disclose the materials of working studies;

5) not create conflict situations in the workplace;

6) not to take actions that discredit the profession and reputation of colleagues;

7) to prevent slander and dissemination of information discrediting other organizations and colleagues.

3.3. ……… (other job descriptions)

4. Rights

The Purchasing Specialist has the right to:

4.1. Participate in the discussion of draft decisions of the organization's management, in meetings for their preparation and implementation.

4.2. Ask the immediate supervisor for clarifications and clarifications on these instructions, issued assignments.

4.3. Request, on behalf of the immediate supervisor, and receive from other employees of the organization the necessary information, documents necessary for the execution of the assignment.

4.4. Get acquainted with the draft decisions of the management regarding the function performed by him, with documents defining his rights and obligations in his position, criteria for assessing the quality of the performance of his labor functions.

4.5. Submit proposals on the organization of labor within the framework of their labor functions for consideration by their immediate supervisor.

4.6. Participate in the discussion of issues related to the duties performed.

4.7. ……… (other rights)

5. Responsibility

5.1. The Purchasing Specialist is responsible for:

For improper performance or non-performance of their official duties provided for by this job description - in the manner established by the current labor legislation of the Russian Federation, legislation in the field of procurement;

For offenses and crimes committed in the course of their employment - in the manner prescribed by the current administrative and criminal legislation of the Russian Federation;

For causing damage to the organization - in the manner prescribed by the current labor legislation of the Russian Federation.

5.2. ……… (other liability provisions)

6. Final provisions

6.1. This job description was developed on the basis of the Professional Standard "", approved by Order of the Ministry of Labor and Social Protection of the Russian Federation dated September 10, 2015 N 625n, taking into account ... ... ... (details of the organization's local regulations)

6.2. Familiarization of the employee with this job description is carried out upon employment (before signing the employment contract).

The fact that the employee is familiarized with this job description is confirmed by ……… (signature on the familiarization sheet, which is an integral part of this instruction (in the journal of familiarization with job descriptions); in a copy of the job description kept by the employer; otherwise)

6.3. ……… (other final provisions).

25.04.2016

The concept of a professional standard and the regulatory framework

For the first time, the concept of "professional standard" appeared in the regulatory framework almost 4 years ago - in the so-called "May" decree of the President of the Russian Federation No. 597 1. This document discussed, among other things, the need to prepare and submit to the State Duma a draft federal law on amendments to the legislation of the Russian Federation regarding the development, approval and application of professional standards; approve the plan for their development; develop and approve at least 800 such standards. In December 2012, the definition of “professional standard” appeared in the Labor Code: it was understood as a characteristic of the qualification necessary for an employee to carry out a certain type of professional activity 2 .

In January 2013, the Government of the Russian Federation adopted the Rules for the Development, Approval and Application of Professional Standards 3 . After that, the Ministry of Labor of the Russian Federation began to develop and approve professional standards, as well as maintain their register on the specialized Internet site http://profstandart.rosmintrud.ru (as of mid-April 2016, more than 800 such standards had already been approved).

Scientific and educational organizations operating in one or another professional field, public authorities of local self-government are involved in the development of standards.

Finally, in May 2015, important amendments were adopted to the Labor Code of the Russian Federation 4 , according to which, from July 1, 2016, occupational standards will be mandatory for employers to apply if their application is mandatory in the Labor Code of the Russian Federation, other federal laws or other normative legal acts of the Russian Federation 5 . If there is no such requirement, then professional standards should be used by employers as a basis for determining the requirements for the qualifications of workers, taking into account the characteristics of their labor functions, due to the technologies used and the adopted organization of production and labor5. In essence, this means that if, for example, the federal legislation on education states that persons entitled to engage in pedagogical activities must, among other things, meet the qualification requirements established in professional standards 6, then the employer (educational organization) must ensure that their teachers to this requirement.

But if, say, in relation to such an employee as a “host of a television program”, the qualification requirements are established only in the professional standard, and the regulatory legal acts do not contain requirements for the compliance of such an employee with this professional standard, then the employer has the right not to impose on the employee these requirements (for example, by the level of education), if due to certain “peculiarities of the organization of production and labor” this is not possible.

In addition, from July 1, 2016, a norm will come into force, according to which the Government of the Russian Federation will have the right, taking into account the opinion of the Russian tripartite commission for the regulation of social and labor relations, to establish the specifics of the application of professional standards in terms of the requirements that are mandatory for the use of state non-budgetary funds of the Russian Federation, state or municipal institutions, state or municipal unitary enterprises, as well as state corporations, state companies and business entities, more than 50% of the shares (stakes) in the authorized capital of which are state or municipal property 7 . This means that in the near future there may be separate decisions of the Government of the Russian Federation obliging the organizations listed above to apply certain standards in their activities.

1 Decree of the President of the Russian Federation of 07.05.2012 No. 597 “On Measures for the Implementation of the State Social Policy”.

2 Federal Law No. 236-FZ of December 3, 2012 “On Amendments to the Labor Code of the Russian Federation and Article 1 of the Federal Law “On Technical Regulation”, Article 195.1 of the Labor Code of the Russian Federation.

3 Decree of the Government of the Russian Federation dated January 22, 2013 No. 23 “On the Rules for the Development, Approval and Application of Professional Standards”.

4 Federal Law No. 122-FZ of May 2, 2015 “On Amendments to the Labor Code of the Russian Federation and Articles 11 and 73 of the Federal Law “On Education in the Russian Federation”.

5 Art. 195.3 of the Labor Code of the Russian Federation.

6 Ch. 1 Art. 46 of the Federal Law of December 29, 2012 No. 273-FZ "On Education in the Russian Federation".

7 Ch. 1 Art. 4 of the Federal Law of May 2, 2015 No. 122-FZ “On Amendments to the Labor Code of the Russian Federation and Articles 11 and 73 of the Federal Law “On Education in the Russian Federation”.

It should be noted that the application of the professional standard by the employer means their use "in the formation of personnel policy and in personnel management, in the organization of training and certification of employees, the development of job descriptions, the pricing of work, the assignment of tariff categories to employees and the establishment of wage systems, taking into account the peculiarities of the organization of production, labor and management” 8 .

Professional standards have not bypassed the procurement sector. In the fall of 2015, two such standards were approved: “Procurement Specialist” and “Procurement Expert” 9 . The developers of both standards are the Russian Academy of National Economy and Public Administration under the President of the Russian Federation, the Interdisciplinary Academic Center for Social Sciences "Intercenter" and the All-Russian Trade Union of Audit, Evaluation, Expert and Consulting Organizations.

So far, neither Law 44-FZ nor Law 223-FZ establishes a requirement for strict compliance of buyers with these professional standards (for comparison, see the situation in the legislation in education described above). Only 44-FZ states that contract service employees / contract manager must have higher education or additional professional education in the field of procurement 10 . There are no other references to occupational standards either in these laws or in subordinate regulatory legal acts, just as there is no provision on the mandatory application of these occupational standards in the orders of the Ministry of Labor of the Russian Federation that approve them 11 . But we cannot exclude the emergence of such a requirement in the future, both in relation to all customers working under a particular law, and in relation to certain categories of organizations (see above). Therefore, customers should familiarize themselves with the content of these professional standards right now, and in this article, in fact, a corresponding review is made.

Professional standard "Specialist in the field of procurement"

The name of the type of professional activity covered by this standard is formulated as “activities for the implementation, control and management of procurement to meet state, municipal and corporate needs”. Thus, the standard applies to both purchases under 44-FZ and 223-FZ.

The standard includes 4 generalized labor functions and 9 labor functions corresponding to each of them:

Note that not all labor functions can fully relate to the practice of applying both laws at once. For example, unlike 44-FZ, 223-FZ does not mention any justification for purchases, although, of course, such a procedure can, in principle, be provided for by the provision on the purchase of a specific customer. In addition, monitoring, audit and control in the field of procurement, both within the framework of 44-FZ and 223-FZ, do not generally belong to the powers of customers, but to the powers of state and municipal bodies. In this regard, we will consider with what possible positions the labor functions of the standard are correlated:

As can be seen from the table above, various combinations are possible in practice.

For example, if a customer who makes purchases only under 223-FZ has one employee who deals with all issues related to procurement, then his position should be called “leading procurement specialist”, since it is this position that allows you to perform all the first three generalized labor functions that may relate to the activities of the customer.

If a group of employees is engaged in procurement from the customer, then each of these employees can perform their own generalized labor function in accordance with their position, for example, procurement - a specialist, procurement - a senior specialist or consultant, and examination of the results and acceptance of the results of the contract - leading specialist or head of department (his deputy).

As for the last generalized labor function for control in the field of procurement, then, as mentioned above, it is not applicable to customers under both 44-FZ and 223-FZ.

In accordance with the standard, certain requirements are imposed on an employee performing a particular generalized labor function:

As the table shows, if, for example, only one employee is engaged in procurement (including the acceptance of contract results), then he must meet fairly high requirements - have a higher education in a specialist or master's program, undergo additional professional education in the field of procurement and have At least 4 years of experience in procurement. If there are several such employees and they perform different generalized labor functions, then the requirements for them may be different depending on the function performed. In any case, the highest demands are placed on the employee who is responsible for accepting the results of the contract.

Depending on the complexity of each generalized labor function, the standard assigns its own skill level 12: the lowest (5th) for the first function “Ensuring procurement for state, municipal and corporate needs”, and the highest (8th) for the last “ Procurement control. The second and third generalized labor functions are correlated with the 6th and 7th skill levels, respectively. In principle, skill levels correlate with the requirements - the higher the requirements, the higher the level.

In the standard under consideration, each labor function that is part of the generalized labor function (see Table 1), in turn, is described according to its constituent labor actions, necessary skills and knowledge.

Example 1

Consider the labor function "preliminary collection of data on needs, prices for goods, works, services."

To perform this function, the employee must perform the following labor actions:

1. Process and analyze information on prices for goods, works, services.

2. Prepare and send invitations to determine suppliers (contractors, performers) in various ways.

3. Process, form and store data, information, documents, including those received from suppliers (contractors, performers).

skills:

2. Create and maintain an information database.

3. Prepare documents, form, archive, send documents and information.

4. Summarize the information received, prices for goods, works, services, process it statistically and formulate analytical conclusions.

And finally, the employee must have the following knowledge:

2. Fundamentals of civil, budgetary, land, labor and administrative legislation in terms of application to procurement.

3. Fundamentals of antimonopoly legislation.

5. Peculiarities of pricing in the market (by directions).

6. Methods for determining and justifying the initial maximum contract prices.

7. Fundamentals of informatics in terms of application to procurement.

8. Ethics of business communication and rules of negotiation.

9. Labor discipline and internal labor regulations.

10. Labor protection requirements.

In addition, when performing a labor function, an employee must follow a number of ethical standards (observe the ethics of business communication, not disclose the materials of working research, etc.).

Note that, again, not all labor actions contained in the standard can simultaneously relate to procurement activities under both 223-FZ and 44-FZ. For example, the labor function “planning and justifying purchases” contains the labor action “development of a schedule and preparation of changes to be introduced into the schedule”. In the activities of a customer who conducts procurement activities only within the framework of 223-FZ, no schedules are provided, this customer draws up only procurement plans. However, if the customer can potentially fall under the 44-FZ (for example, receive a budget investment, the spending of which is provided for using this particular law, which provides for the use of schedules), then it is recommended that these labor actions be immediately included in the job descriptions of employees with the addition of the clause " in cases established by the legislation of the Russian Federation”.

Professional standard "Expert in the field of procurement" 13

This standard includes the following generalized labor functions and related labor functions:

Only the labor function can be attributed to the practical activities of customers here. "examination of the performance and results of the execution of the contract". Moreover, this function can be implemented only within the framework of 44-FZ, which obliges customers to conduct an examination to verify the results provided by the supplier, stipulated by the contract, in terms of their compliance with the terms of the contract, but allows the customer in certain cases to carry it out without involving external experts, but “with their own forces" 14 . A possible position occupied by an employee of the customer who performs this function is a contract manager. Quite high requirements are imposed on him - the presence of higher education (specialist, master's degree), the presence of additional professional education (training programs / or professional retraining programs in the field of procurement), the presence of practical work experience in the field of procurement for at least 4 years.

Example 2

To perform the functions of a contract manager, an employee must perform the following labor activities:

1. Implementation of the examination of the performance of the contract.

2. Examination of the compliance of the results stipulated by the contract with the terms of the contract.

3. Carrying out verification of the conformity of facts and data during the examination of the results stipulated by the contract with the terms of the contract.

4. Implementation of verification of the conformity of the quality of goods, services, works during the examination of the results stipulated by the contract, the terms of the contract.

5. Drawing up and execution of the document in the form of a conclusion based on the results of the examination.

To perform these labor activities, the employee must have the following skills:

1. Use computing and other auxiliary equipment, means of communication and communications.

2. To identify violations of the contract during the examination.

3. To identify violations of the results stipulated by the contract during the examination.

4. To identify violations of the quality of goods, services, works during the inspection.

5. Draw up and draw up a document in the form of a conclusion based on the results of the examination.

And, finally, to perform this labor function, the employee must have a fairly wide range of the following: knowledge:

1. Requirements of the legislation of the Russian Federation and regulatory legal acts regulating activities in the field of procurement.

2. Fundamentals of civil, budgetary, labor and administrative legislation in terms of application to procurement.

3. Economic bases and peculiarities of pricing in the market by directions.

4. Fundamentals of accounting in terms of application to procurement.

5. Fundamentals of statistics in terms of application to procurement.

6. Features of drawing up procurement documentation.

7. The procedure for establishing pricing factors and identifying quality characteristics that affect the cost of goods, works, services.

8. Features of claim work.

9. Methodology for conducting an examination of the compliance of the results stipulated by the contract with the terms of the contract.

10. Ethics of business communication and rules of negotiation.

11. Labor discipline and internal labor regulations.

12. Labor protection requirements.

As in the previous standard (see above), the employee is required to comply with a number of ethical standards. The skill level of the employee in this case is 7.

8 Pp. "a" clause 25 of the Rules for the development, approval and application of professional standards, approved by Decree of the Government of the Russian Federation dated January 22, 2013 No. 23 "On the Rules for the development, approval and application of professional standards."

9 Order of the Russian Ministry of Labor No. 625n dated September 10, 2015 “On Approval of the Professional Standard “Procurement Specialist” and Order No. 626n of the Russian Ministry of Labor dated September 10, 2015 “On Approval of the Professional Standard “Procurement Expert”.

10 Ch. 6 Art. 38 of the Federal Law of 05.04.2013 No. 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs."

11 For comparison, such a provision, for example, is contained in the orders of the Ministry of Labor of the Russian Federation, which approved professional standards in the field of social services.

12 See Order No. 148n of April 12, 2013 of the Ministry of Labor of the Russian Federation “On Approval of Qualification Levels for the Development of Draft Professional Standards”.

13 Order of the Ministry of Labor of Russia dated September 10, 2015 No. 626n “On approval of the professional standard “Expert in the field of procurement”.

14 Parts 3 and 4 of Article 94 of the Federal Law of April 5, 2013 No. 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs”.