The conclusion of an employment contract in 1s. We draw up an employment contract

When registering an employee for a job, it is necessary to provide for all the nuances provided for by the Labor Code Russian Federation. Issue an order for employment, a personal card, an employment contract, etc. If the organization has a large number of employees, then it cannot do without 1C ZUP. If the company belongs to a small or micro business, it is quite possible to keep personnel records and payroll in 1C Accounting 8.3.

We draw up employment in 1C Accounting 8.3:

1. We create order about hiring: /Salary and personnel/ - /Personnel records/ - Hiring, click the "Create" button

Fill in the fields: Department, position and go to the employee directory

1. We press the button "Create" in the directory of employees, in the card that opens, fill in the data in accordance with the provided copies of the documents.

When filling out the card, please note that the Employment field is not filled in at this stage, this requisite will be registered automatically after saving the document “Employment Order”. At this stage, press the "Record and Close"

1. After saving the employee card, we returned to the document “Employment”, in which it is necessary to enter the date of employment, type of employment and salary in the tabular section.

IMPORTANT: if in the tabular part you decide to leave the accrual type of salary payment, then do not forget to check which cost account the accrual will go to.

This applies to billing settings. wages: /Salary and personnel/ - /References and settings/ - /Salary settings/ - Payroll calculation - Accruals

Any difficulties? Write to us: [email protected] and we will help you.

After filling in the tabular part, press the button "Spend". From this document, it is possible to print an order for employment f. T-1 and standard contract.

1. If necessary, enter data on personal or children's standard deductions (Article 218 of the Tax Code of the Russian Federation)

To do this, you need to open an employee card: /Salary and personnel/ - /Personnel records/ - Employees

Click on the button "Income tax"(where it says Deduction not available) and Enter an application for standard deductions.

After filling, press the button. “Spend” and “OK” if no other deductions are provided to the employee (property or social).

The employee has been hired, do not forget to issue personal card standard form, it is not drawn up in the program.

/ "Accounting encyclopedia "Profirosta"
@2017
02.08.2017

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Subscriber question:

"Text employment contract, which is present in 1C ZUP 3, does not suit us. Is there a possibility upload your employment contract format without modification for automatic formation by employees?

Yes, there is such a possibility. Let's take a closer look at what needs to be done for this. Also at the end of the publication there will be a link to useful processing, which will help in a convenient way to implement the loading of an arbitrary text of an employment contract into the program.

✅ Seminar "Life hacks for 1C ZUP 3.1"
Analysis of 15 accounting life hacks in 1s zup 3.1:

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VIDEO - monthly self-check of accounting:

✅ Payroll in 1C ZUP 3.1
Step by step instructions for beginners:

In 1C ZUP 3 there is an opportunity in user mode change the text and appearance printed form any document or guide. Editing of printed forms is available in the section Administration - Printing forms, reports and processing - Layouts of printing forms.

Here you need to select a printable and open it for editing.

The changes made will be taken into account when generating this printed form from a document or directory.

In the event that minor, point changes are made to the printed form, this will be enough.

If your format of an employment contract is fundamentally different from that presented in 1C, then it is easier to use a special Designer of employment contracts WORD for a typical configuration 1C: Salary and personnel management 3.1, which can be downloaded.

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Our information base in the Payroll and Human Resources program is completed background information about individuals Oh. Now we need to register these individuals as employees of our organization.

Reflect the fact of employment in the organization. It is necessary to do so that individuals whom we have successfully listed in reference book Individuals, were listed in the program as employees of our organization LLC "Infanta".

In our country, each individual is an employee in the organization in one position. But in general, there may be situations when the same individual can be two employees - for example, work at the main place of work in one position and part-time in another.

We will register the conditions for accepting an employee in an organization in employment contract and print out two copies of each contract - one remains in enterprise archive, and another copy is issued in the hands of an employee. If we enter data into the program for already existing treaties, then there is no need to print the forms a second time. In this case, by our actions, we will reflect in the program the conditions of already concluded contracts.

And so, in our example, contracts with employees have not yet been concluded, so we need 2 copies for each employee.

In order to create a program labor contract, you must first add to the list of employees of the organization all the individuals that we created earlier. Then register for each condition of the employment contract.

Open the list of employees of our organization (menu item Enterprise -> Employees).

While the list of employees of the organization is empty - add a new entry to it (key Ins).

In the upper part of the element form that opens, mark the option to select an employee from directory Individuals and click on the link Open the directory of individuals to select ...

Select the desired employee by double-clicking.

Once an employee has been selected from directory Individuals- data about it will be automatically filled in on the tab General.

Subdivision (Administration) and position (Director) of the organization for which the employee is hired;

Working hours (basic);

Tariff rate (40,000).

In order to enter the position of an employeeVedernikova A.A., you must first fill out the list of positions. To do this, you can open a list of all positions using the select button next to the fieldPosition and using the buttonIns add to post list:Director, Accountant, Manager andSecretary (we will need other positions in the future).

When entering a new position, it is enough to fill in only the Name field, the rest of the fields can be neglected.

After all the information is filled in, they must be saved in the program - to do this, click on the Write button at the bottom of the form.

Let's now look at the printed form of the newly created contract. Click on the button Seal at the bottom of the form and select the menu item Labor contract- A printed form of the employment contract will appear.

In order to print this labor contract execute the menu command File -> Print with current settings.

After that, the printed form of the contract and the form of the employee Vedernikova can be closed.

Similarly, we will conclude employment contracts with other individuals.

Part of the data for the remaining employees will be the same:

Date of employment (09/01/2007);

Number of bets taken (1);

Form of remuneration (salary by day);

Hours of work (basic).

The rest of the data will be different:

Sviridov Konstantin Fedorovich

Position Accountant;

The tariff rate is 20,000.

Petrov Sergey Sergeevich, Exemplary Peter Nasterovich

Subdivision Main;

Position Manager;

The tariff rate is 20,000.

Lobanova Ludmila Alekseevna

Division Administration;

Position Secretary;

The tariff rate is 15,000.

When hiring an employee, the employer often does not know what kind of contract to draw up - labor or civil law, for example, a work contract or service contract. How employment contracts differ from civil ones, what will happen for the replacement of one contract with another, as well as the execution of these contracts in the program "1C: Salary and personnel management 8" ed. 3.0, read in the material of 1C experts.

What fundamentally distinguishes an employment contract from a civil law one? Firstly, when concluding an employment contract, the parties are guided by the Labor Code of the Russian Federation, which strictly regulates relations. Another thing is the Civil Code of the Russian Federation, which regulates work contracts, the provision of services, an author's order, and others. The latter gives the parties much more freedom of choice.

The second difference is that the rights of the employee are protected by the Labor Code of the Russian Federation, more than the contractor Civil Code Russian Federation - the employer is obliged to ensure working conditions and fulfill all social guarantees. In addition, the parties to the employment contract are in a relationship of subordination: boss - subordinate. In the case of the conclusion of a civil contract, two equal subjects enter into relations - the customer and the contractor, each of which is obliged to fulfill only its obligations. All the features that distinguish a labor contract from a civil contract are summarized in Table 1.

Table 1

Signs of labor and civil contracts

Sometimes the parties prefer to conclude a civil contract, despite the fact that they actually enter into an employment relationship. For example, an employer wants to save on insurance premiums to the Social Insurance Fund, including “for injuries”, and the employee’s plans do not include subordination labor discipline. But such arbitrariness is against the law. Conclude civil contract, which actually regulates labor relations, article 15 of the Labor Code of the Russian Federation does not allow. A civil contract is admissible only in cases where the relations existing between the parties are really civil law. A civil contract, behind which labor relations are actually hidden, can be reclassified into an employment contract by a court at the request of an employee or a labor inspectorate. And this is fraught for the employer with fines under article 5.27 of the Labor Code of the Russian Federation: from ten to twenty thousand rubles per executive; for an entrepreneur - from five to ten thousand rubles; for an organization - from fifty to one hundred thousand rubles.

By the way, if the court has doubts when considering such a dispute, they will be interpreted in favor of the presence labor relations. Moreover, a civil law contract concluded initially, but subsequently recognized as labor, will be considered as such from the first day of work under a civil law contract.

Registration of contracts in the program "1C: Salary and personnel management"

In the employee card, you can choose from:

• Recruit;
• Draw up an agreement;
• Draw up a copyright agreement.

Drawing up an employment contract. Selecting an item Recruit Recruitment(Fig. 2).

One of the bookmarks in the document Employment -> Employment contract. The number and date of the employment contract, as well as the conditions for hiring are reflected in the printed form of the employment contract, as well as in the field Reason for admission order.

The end date is indicated only if the contract is urgent. As a general rule, the employer must offer the employee the fixed-term contract. It is possible to conclude an agreement with a certain period in accordance with Article 58 of the Labor Code of the Russian Federation, having sufficient grounds for this. So, you can draw up a fixed-term contract if the nature of the work does not allow you to conclude an open-ended contract. In addition, situations where the parties can set an end date for the contract are listed in Article 59 of the Labor Code of the Russian Federation. For example, you can limit the term of the contract with an employee if he replaces an absent person.

Keep in mind, if a fixed-term employment contract is concluded without sufficient grounds, the court may recognize it as indefinite!

When concluding a fixed-term employment contract, you must select from the list Basis for an employment contract.

The fixed-term contract is terminated with the expiration of its validity period. The management is obliged to notify the employee about this fact in writing at least three calendar days before the dismissal. If this requirement is not met and the employee actually continues to work, the term condition becomes invalid and the contract is considered concluded for an indefinite period.

Therefore, the date by which the contract was concluded with the employee, unlike the date of admission, is not used in calculations, but is used in printed forms and when taking into account the employee's right to leave. The fact of termination of the employment contract must be registered with a document Dismissal.

Using the details entered into the program, you can get standard printing forms: Labor contract and Employment contract with remote work . Using the settings, the user can create printed forms that take into account the characteristics of the enterprise. For example, you can enter fields for agreeing on a contract or a mark on the passage of a briefing on labor protection.

Go to Recruitment and filling employment contract you can not only from the employee card, but also by creating a document Recruitment on the menu Personnel-Hirings, layoffs transfers.

Drawing up a contract. Selecting an item Draw up an agreement, the user proceeds to create a document Contract (works, services)- rice. 3.

The amounts of remuneration under civil contracts are subject to insurance contributions to the Pension Fund of the Russian Federation, the Compulsory Medical Insurance Fund and are not subject to contributions to the Social Insurance Fund, with the exception of contributions from accidents and occupational diseases. The latter are paid if it is expressly stated in the contract with the employee.

When concluding a civil contract, the program indicates the total amount of remuneration and selects the payment method:

• Once at the end of the term;
• According to the acts of work performed;
• At the end of the term with monthly advance payments.

In the contract, you can immediately specify the cost account and the unit to which the costs of paying for work under the contract belong. If the selected method One time at the end of the term, then the document must specify and The amount of remuneration and deduction amount. When calculating wages for the month in which the contract expires, on the tab Treaties the full amount of payment under the contract will be automatically calculated. Bookmark personal income tax the tax will be calculated automatically, taking into account the deduction, and on the tab Contributions - insurance contributions to funds.

If the item is selected According to the acts of work performed, then on the basis of the contract, the user creates . Whenever you need to pay for the next stage of work under the contract, you need to register in the program Act of acceptance of work performed(Fig. 4).

This document specifies The amount of the act, Amount of deduction under code 403 and Payment date. The act of acceptance of work performed has two printed forms: The act of acceptance and transfer of work (services) performed in full and in phased closure.

When calculating wages, payment under contracts, personal income tax and contributions will be accrued in those months when Acceptance certificates.

If the item is selected At the end of the term with monthly advance payments, then the requisite becomes available in the contract Payment amount.

If, when entering information about the contract, the amounts of documented expenses used as tax deductions are already known (for example, the cost of travel to the place of work), then they can be immediately indicated in the contract.

But you can also monthly when generating a document Payroll enter the amount of the deduction in the field of the same name.

Personal income tax and insurance premiums are calculated monthly in the same document.

The behavior of this document in the program is similar to the document Work agreement. The difference is in income codes for personal income tax, deduction codes, and types of income for accounting for insurance premiums.

Correct maintenance of personnel data in the 1C: ZUP program is very important. Otherwise, you will encounter common mistakes in documents and reports, for example with . Many reports from this program are submitted to regulatory authorities and errors are inappropriate here.

In this step by step instructions we will consider in detail the process of hiring an employee in 1C 8.3 ZUP edition 3.1.

AT this example we use the demo version of the program and perform all actions under the account of the head of the human resources department. Depending on the rights available to the user, this functionality may have a different location or may not be available at all.

Let's go to the start page and click on the "New Employee" hyperlink.

In the directory card that opens, select an organization.

Remember that the program has an algorithm for splitting this field into separate details: last name, first name and patronymic. It separates them from each other by spaces. In the case of a double surname, it must be indicated through a dash without spaces.

There are three hyperlinks to the right of the full name field:

Personal data, information about education, family, labor activity, insurance are filled in according to the corresponding hyperlinks at the top of the form. If necessary, you can also attach a file to the employee's card, for example, with his photo or scanned copies of documents.

When you have entered all the necessary data, click "Save and close."

Directory "Individuals"

After creating an employee in the 1C 8.3 ZUP program, a new individual was automatically created. This guide is located in the "Personnel" section.

An individual and an employee are two different things. An individual may not be an employee.

For one element of the directory of individuals, there may be several employees. This is done because a person can work in a company not only at his main place of work. He may have several contracts, for example, the main, part-time and GPC.

This mechanism is implemented so that, in accordance with the legislation, personal income tax is considered common for all places of work for one individual. The rest of the calculations are carried out separately.

For example, an employee works in our organization and this is his main place of work. Also periodically translated to him cash under the GPC agreement. Personal income tax should be charged total (summed up under both agreements). Charges will be made separately. The program will have one individual and two employees.

In this regard, it is very important to control the absence of duplicates in the directory of individuals. Otherwise, undesirable consequences are possible with incorrect calculations and with the tax authorities. In addition, tax deductions are tied specifically to an individual.

To avoid these situations when filling in the data (for example, TIN) in the employee card, if the program finds an individual with the same data, it will display a corresponding message.

If duplicates of individuals appear, contact the program administrator to merge cards with personal data using special processing.

Document "Recruitment"

We have added a new employee to the program. Now let's move on to hiring an employee. You can do this in 1C ZUP 8.3 on the home page, in the employee's card, or through the "Personnel" menu.

In our example, we will accept an employee from the home page, since those persons who are not hired are clearly displayed there, which is quite convenient.

To do this, select the created employee in the corresponding table and right-click. In the context menu, select the "Apply for a job" item.

In the opened document, some fields were filled in automatically. If necessary, correct them, as well as indicate the department and position.

If you fill out, then wages will be substituted from it. Let's go to the appropriate tab. That's right, the accrual was filled from the position of the staffing table. These data can be corrected.

If you don't lead staffing, the "Payment" tab must be filled in manually.