How to make a reconciliation act, a template, a reconciliation act form

The status of mutual settlements carried out between two enterprises is checked by drawing up a special document. What is an act of reconciliation, and what does the template of an act of reconciliation of mutual settlements look like?

Reconciliation act: what is it?

A reconciliation act is a special document by which mutual settlements between two parties made over a certain period of time are verified and confirmed. With the help of such a document, it is easy to determine the number of shipments of products and payments for them, as well as to identify the amount of debt for shipments, if any (as of a specific date).

The act of reconciliation of mutual settlements: form

The form of the act of reconciliation of mutual settlements can be any, however, it must certainly contain fields for filling in the basic data necessary for the analysis of mutual settlements. The most convenient and common form of the reconciliation act looks like this: Download a sample document

How to draw up an act of reconciliation?

Filling out the reconciliation act begins with the design of the document header:

reconciliation period
organization names
number of contract

Further, all transactions are reflected in a tabular form indicating the debit and credit, after which the total turnover and balance are calculated. Finally, the amount of debt, if any, is formulated. At the end of the document, the signatures of representatives of organizations verifying their mutual settlements are affixed.

An example of how to draw up a reconciliation act can be downloaded from our website:

Download sample document FAQ: How many copies are made for one document? There should be two copies in total - for each enterprise. They are both signed by the leaders of both organizations and sealed. When is this document being prepared? The drafting of the act occurs in situations where:

the seller and the buyer cooperate on an ongoing basis
in mutual settlements there is a wide assortment range
the product has a relatively high value
the seller gives a delay to the buyer
an additional agreement is required.