The act of reconciliation of mutual settlements: rules for drawing up and samples of filling

Many enterprises forget about such a document as act of reconciliation of mutual settlements because not all qualified accountants are fully aware of what it is. Such a paper is usually drawn up for permanent cooperation between the organization and its debtor, who fully recognizes his responsibility.

Cases for drawing up a reconciliation act

The act of reconciliation of mutual settlements is one of the primary accounting documents. The essence of this form is fix the status of all settlements between the two parties to the contract. These can be the buyer and the seller, the payer and the organization, as well as the relationship between structural units.

The main weighty reasons for concluding a reconciliation act can be considered:

The reconciliation act is drawn up for different periods, namely:

• calendar month;
• Quarter;
• throughout the life of the organization.

But the exact periodicity does not exist, so the director himself chooses it.

A sample of filling out an act of reconciliation of mutual settlements

It is worth noting that there is no specific form that exists for entering data on reconciliation of mutual settlements. Each organization can independently draw up such a document at its discretion.

Basic rule, which must be observed in this process - the inclusion of all transactions that occurred during a certain period of validity of the document.

Like any document, the reconciliation act must contain the following data:

• Document's name;
• Date of preparation;
• Details of organizations for which an act of reconciliation of mutual settlements is established;
• An indication of the persons who are responsible for signing the act.

Makes such a paper accounting, and signed by the responsible person and the director. Usually, an act is drawn up either from the beginning of cooperation, or from the moment the previous document expires. Legally correct is the act that is signed by both parties and secured with seals.

Two copies are first issued by one organization, and then sent by mail to the second. When the second draws up the act, one copy is returned to the owner. It is from this moment that the debtor enterprise officially recognizes its debt to the second party.

An example of an act of reconciliation of mutual settlements:

Legal force of the reconciliation act

It is known that the act of reconciliation is not a primary document, which means does not have legal force. This is a fairly common question that arises when drawing up an act of reconciliation of mutual settlements.

In order for him to purchase it, it is worth attaching the following documents:

1. A reference to the contract that will serve as the basis for the emergence of obligations to reimburse funds.
2. The name of the works and goods to which the corresponding cost documents will be attached.

If there are no such papers, then the act may be considered invalid from a legal point of view, due to the fact that there simply will not be visible evidence. If the company has debts for several amounts, then they must be indicated separately in each line, and in the TOTAL column, the total debt should be added.

The act of reconciliation of mutual settlements is signed by the lead accountant and the director. If the latter transferred the right to sign to an authorized person, then the power of attorney or other supporting document.

Basic rules for filling out an act of reconciliation of mutual settlements

Reconciliation acts do not have a specific form of filling, which is valid throughout the country. Therefore, each company can compose it as it sees fit.

But most often there are basic data that must be contained in any document, namely:

The main part of the act of reconciliation of work performed will be contained in tabular form, which can be composed in a variety of ways. It will also indicate all these data, but only more concisely and compactly. Each organization will decide for itself what else needs to be entered. This will help to create a more specific document for both parties.

When drawing up an act of reconciliation of work performed, you can use online compilation. Here you will only need to enter all the data, and the program itself will generate the final tables. This is a pretty good way for those who are just learning the basics of accounting. And the form of such a document will be familiar to many firms and organizations and will not be difficult to study for signing.

An example of a reconciliation act in writing:

An example of a reconciliation act in tabular form:

How to properly reconcile accounts?

Calculations are checked against any one document. They can be a contract, the name of a product or work, and much more. To avoid unnecessary repetitive work, you can organize reconciliation during inventory which takes place once every calendar year.

If suddenly during such an operation an inaccuracy is detected, then you should immediately contact borrowing organization, which immediately needs to send the completed reconciliation act.

If the amount has not been repaid for quite a long time due to the fact that the organization was declared bankrupt, then the corresponding debt must be registered in expenses. In order to prevent the occurrence of such situations, it is worth taking care of the agreed frequency of such control checks in advance.

What to do after drawing up the document?

When one of the parties drew up an act of reconciliation of mutual settlements, then you need to check the correctness again. After signing by the director, the document is sent to the second party, which also studies and signs. After that, one copy is sent back and the case is considered completed. What to do after the act is drawn up?

Form for filling out the act of reconciliation in Excel

Since the reconciliation act does not have a special form, you can see one of the examples below. This is a fairly simple form that contains only basic information about both parties. It can be filled both manually and with the help of appropriate programs. If any additions are needed, they are made without any problems.

Below you can see more detailed act reconciliation of mutual accounts. There are already two tabular forms that are filled in by both parties. This form is more understandable and does not require a long understanding.

There is also an option to fill out an act of reconciliation of mutual settlements in the form of the so-called receipts. There are no tables, but everything is described in the text.

Sample filling in the program 1s

To carry out the calculation in this program, you must first go to the program menu, in which you need to select the following item:

If you have a new version of the program installed, then you need to go to the purchase tab and then go through the next step, which is shown in the figure:

Conclusion

To avoid unpleasant consequences, it is better to immediately take care of all the nuances that may arise after the conclusion of the transaction. It is necessary to immediately draw up an act of reconciliation of mutual settlements and check at a time to ensure stability. This will help to avoid conflict situations and not fall into the hands of scammers.