Collaborate on PowerPoint presentations. More ways to create a presentation

PowerPoint is a tool for preparing electronic presentations and reports, consisting of a set of colorful slides.

With this program, you can prepare any performance and hold it at a high level using modern demonstration technologies:

• demonstration of a slide film on the screen to accompany performances;
• holding a presentation conference in the network on several computers;
• print slides on transparent film and demonstrate them using projection equipment;
• print slides on paper and use them as handouts.

As you can see from the list, the environment provides work with applications and other environments, interaction with external devices.

In the process of work, consulting assistance is provided to the performer: the program offers the services of an assistant created on the basis of IntelliSense™ natural language technology. This assistant will pre-determine if assistance is needed by offering help based on the work in progress. Tracking your actions, the assistant indicates ways out of difficult situations. The Assistant provides helpful tips on how to use PowerPoint more effectively, as well as illustrative examples and step by step descriptions performing specific tasks.

5.1.2. Main features of the environment

The PowerPoint environment allows users to create presentations that meet the requirements of today's information products.

The environment has extensive capabilities, some of which are listed below:

• you can quickly make changes to the presentation;
• PowerPoint checks the spelling of text as you type;
• the pace of the presentation is controlled by setting slide show intervals;
• you can use spectacular transitions and sound when changing slides;
• the presentation can be presented in color, grayscale or black and white;
• presentation frames can be printed by previewing their appearance in black and white printing, and making changes if necessary;
• a presentation can be styled specifically for the Web, and then saved in one of the Web-compatible formats, such as HTML;
• supports the playback of animated GIFs, allowing you to make presentations more alive;
• you can enter, view, and edit presentation text in all European languages, as well as Japanese, Chinese, Korean, Hebrew, and Arabic;
• The environment contains an extensive collection of clips that can be left open in a small window while working on presentations. You can add your drawing, sound or movie to it;
• the presentation can be sent by e-mail to another user through Microsoft Outlook;
• presentation can be run offline.

5.1.3. Information objects that the PowerPoint environment works with

Main PowerPoint object is the slide. A slide, as mentioned above, can contain both objects created in the PowerPoint environment and objects embedded in a presentation from other environments.

A presentation is formed from the slides - the final object, which can be stored on the media in the form of files of various types.

Slides created for electronic presentation, can contain text, charts, drawing objects of various formats, and autoshapes.

Rice. 1. The main components of the slide.

You can insert animations, movies, sounds and graphics created in other applications into slides (Fig. 1)

You can include notes in your presentation. You can record and change the narration for each slide.

5.1.4. New in Microsoft PowerPoint 2003

Rice. 2. New in the interface Microsoft PowerPoint 2003

The Microsoft PowerPoint interface, like other Microsoft Office applications, has been updated to be clearer and simpler. appearance(see Fig. 2).

Task areas

AT new edition Task Panes appeared in Microsoft PowerPoint. They are displayed on the screen when the application is launched. The list of PowerPoint task areas is shown in Figure 1. 4.

These areas contain the tasks most frequently performed in Microsoft PowerPoint, which you can perform without interrupting your work.

Consider some of the areas presented in the list.

Task area Clip Collection(see Fig. 5) allows you to conduct a variety of image searches by keywords, by format (file types), view various collections of graphic files, etc.

New clips, a user-friendly interface, the ability to search for clips on the Internet - these are just some of the updates.

Task area Slide layout used to organize layouts. When you select an item in the task pane, the appearance of the presentation slides is immediately updated.

In the task pane slide design displays the design templates used in the current presentation, the most recently used templates and all available templates for use, in including and on the Internet. You can view the design templates at a large scale directly in the task pane. To do this, just click on the arrow icon on the selected template and select the Show large thumbnails command in the menu that opens. In the new version of Microsoft PowerPoint, a design template can be applied to one or more selected slides. To select templates that don't appear in the task pane, just click the Browse button at the bottom of the task pane.

Task area slide design also offers a variety of color schemes and animation schemes that are most appropriate for a given audience and the material used. The new version of Microsoft PowerPoint allows you to apply ready-made sets of animation and slide transition effects both selectively and to the entire presentation at the same time. There are new animation effects, additional timing controls, and new motion paths (predefined paths that elements listed in the Animation Effects Execution Order list) move along. Animation effects are categorized by difficulty (easy, medium, hard).

Working with graphics

Innovations in the PowerPoint environment have touched graphics. Microsoft Office XP applications use Enhanced Graphics (GDI+). This gives shapes and WordArt objects smooth outlines and adjustable transparency levels with color blending. Digital drawings remain sharper and clearer as they are resized.

There are additional possibilities when working with drawings. For example, when inserting pictures from files on your hard disk, you can select multiple pictures and paste them all at once.

For pictures in a presentation, you can choose the resolution you want, depending on how they will be viewed (for example, online or in print), and specify other options to achieve the best balance between picture quality and file size.

Drawings, including bitmaps, can now be rotated and mirrored.

In the new version of Microsoft PowerPoint, you can save a background texture or slide background image as one of the graphic file types, making it easy to reuse these graphic elements.

The new version of Microsoft PowerPoint has a collection of general organizational charts (radial, pyramidal, etc.) that enliven the presentation of the material. You can add text, animation effects, and various formatting styles to these charts. Org charts now use drawing tools to make editing easier.

Photo Album mode

In the new version of Microsoft PowerPoint, of particular interest is the presentation creation mode - Photo Album. In light of the spread digital photography, it will undoubtedly be valuable to be able to easily and quickly move photos and drawings from a hard drive, scanner or digital camera into a presentation ( Insert/Drawing/Create Photo Album).

Rice. 6. Photo album settings window

The photo album has special layout options (see Fig. 6): various frames, captions for pictures, slide titles and many others.

Automatic setting

The new version of Microsoft PowerPoint has new features for automatic text selection. Now, depending on the size of the frame, the text parameters can automatically change (for example, with long text, the font size is automatically reduced to fit in this frame). Autofit within each frame can be turned on or off to give you more control over the process.

It also automatically changes the layout of the slide to accommodate pictures, charts, organization charts, and other inserted elements. When choosing a new markup Microsoft slide PowerPoint automatically rearranges the elements already on the slide to match the new layout.

To make it easier to align frames, shapes, and pictures in Microsoft PowerPoint, you can display the grid used when you draw and change the spacing between its lines.

Preview

You can now preview your presentation in Microsoft PowerPoint before you print it. Special preview options allow you to preview and print slides, notes, and various types of handout layouts.

Security

Password protection is available in the new version of Microsoft PowerPoint. As with Microsoft Word, you can now set a password to open a presentation, allowing access to the presentation file in read-only or write-only mode.

If the application encounters an error or the application stops responding, documents that are being worked on can be restored. The next time you open the application, these documents will be displayed in the Document Recovery task pane.

Application crash diagnostic information can be collected and sent to your organization's information technology department or to Microsoft, allowing engineers to troubleshoot problems.

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The publication brought to your attention continues a series of articles on the capabilities of the products included in the new Microsoft Office 2000 office suite. We will talk about improvements in PowerPoint 2000.

It just so happens that in each new version of the most popular office suite Microsoft Office, only one or two of its components undergo the most radical improvements. In Office 95, compared with Office 4.2, a system of interfacing all parts of Microsoft Office appeared - the Office Panel. In Word 97, the Word text editor and the Office macro language have undergone a major transformation, which has become similar to a real programming language. And now, with the advent of Office 2000, it looks like it's the turn of PowerPoint, a powerful presentation system - sets of colorful slides to show on a computer screen, projector or print.

The changes in the new version of PowerPoint are truly revolutionary. The appearance of the working window has become different and much more convenient. Finally, to fully view the presentation, it is enough to have only an Internet browser and no longer need intricate features like packaging presentations. You can organize the transmission of the presentation by local network, and those who will watch it will not need Microsoft PowerPoint at all. You can insert real tables into slides and edit them, and the text that fits into the slide automatically adjusts to the size of the slide. But most importantly, the HTML format has now become the main format for presentations! This means that presentations can be saved not only in the original .ppt binary format, as was the case before, but also as a Web page; at the same time, absolutely all the settings, features, small details of the presentation are saved in the HTML format. You can then reopen this Web page in PowerPoint and continue editing. However, first things first…

Workspace. Everything is at hand

Having installed PowerPoint, you will probably be surprised to look at the workspace that has changed compared to the previous version - the place where the user spends the most time when creating slides (Fig. 1). Now, in order to view the structure of the presentation, you do not need to switch to a special mode and stare intensely at small thumbnails, you do not need to look for small buttons with the mouse or fumble through the menu items to add notes to each slide - everything is at your fingertips, in the same window . Microsoft's test lab has observed that many novice users who work with PowerPoint on an occasional basis are unaware of the presentation structure viewer or insert annotations in the viewer, and therefore do not use the full power of PowerPoint. Now it's hard not to notice.

As with other Office 2000 components, all menus can display only the most frequently used items. Adding or removing buttons from the panel is done with one mouse movement. If, according to the PowerPoint help system, you need advice on how to use this program, then a glowing light bulb will appear in the work area - noticeable, but not at all interfering with work. Click on it and you will be prompted how to achieve your goals in the most effective way. A clipboard that remembers the last 12 copies or cuts - the dream of many Windows users - is now available to you. And a letter with the entire presentation or with a single slide can be sent with one click of a button.

HTML format - its own, reliable and accessible to everyone

The main improvement in PowerPoint 2000, as, indeed, in this version of the office suite, was full compatibility with the HTML format. The algorithm for saving a presentation in HTML format has been radically redesigned: now it will look exactly the same in the browser as it does in PowerPoint. Moreover, to view an HTML presentation, you do not need the most modern browser models: it is enough to use Microsoft Internet Explorer version 4.0 or higher, and according to Internet rating companies (for example, http://www.spylog.ru/), such and more modern browsers are available more than 85% of Internet users. How does the presentation shown in the PowerPoint program in Fig. 1, seen in Fig. 2.

When saving a presentation in HTML format, a control main file is created, and in the directory where it is saved, a folder with service files containing presentation data is created. This is much more convenient than in PowerPoint97 - no need to look for index.html among many files.

Compared to the same presentation saved in HTML format using a previous version of PowerPoint, you'll notice a much prettier and more user-friendly interface with eye-pleasing buttons. And the most interesting thing is that now it doesn’t matter at what screen resolution such a presentation saved in HTML will look - it automatically adjusts to the screen of the one who watches it.

A presentation saved in HTML format can be reopened in PowerPoint and edited with all the features of PowerPoint available. Even macros written in the Visual Basic for Applications editor are saved with presentation files, although they can only be used by opening the presentation in PowerPoint. Since HTML is now PowerPoint's native format, you can forget about .ppt files altogether and use only Web pages to store your slides. And it's worth doing it! First, HTML files are much more resistant to damage. If only one byte is damaged in the .ppt file, it will no longer be possible to open it. But an HTML file is a text file, and the loss of even a few hundred bytes may not affect its content at all, and if it does, it is not difficult to fix it. In any case, absolutely all the preserved information from the HTML file can be easily removed to create a new one.

Finally, there is no need to take care that those who will watch the presentation also have PowerPoint installed on their computer, or use separate programs to create packaged videos. A presentation saved in HTML format can be viewed by anyone with an Internet browser. And whether they have PowerPoint - does not matter.

The HTML presentation supports all the features of a PowerPoint presentation. You can turn on full-screen mode, and then no one will even guess that the presentation is shown from an Internet browser, and not from PowerPoint. All animation effects work, including animation when changing slides. As already mentioned, the screen resolution does not matter - the presentation will be equally well displayed both at the smallest and at the highest resolution, text and pictures will be adequately scaled.

All these miracles are achieved by creating ingenious scripts in PowerPoint, which hardly anyone can write by hand without much effort. Each slide is now saved not as a screenshot, but as separate components - background, graphics, text, markup - which allows it to be re-edited in PowerPoint. Widely used style sheets, XML standard, in general, all the latest technology. And if you expect to show your presentations to those who do not have new browser models, then in this case you should not refuse to use PowerPoint2000: there is a special compatibility mode in which the presentation is saved in a special format and can be displayed correctly in older browser models. Unfortunately, the Opera browser is not supported (more precisely, only the first slide can be displayed in it even if the presentation is saved in compatibility mode), but not very many use it, as, indeed, other old models.

PowerPoint has the ability to flexibly customize the settings for saving a presentation in HTML format. This is done from the menu Service-Options-Web Options (Fig. 3). You can set navigation bar colors, disable long filenames (useful if you're going to put finished presentation to the Internet), specify the encoding of HTML files. If you wish, then the drawings can be saved in special VML and PNG formats, and then the quality of the graphics will be impeccable. Look, for example, at fig. 4 - you can't get such background overflows with ordinary Gifs and Jpegs! In addition, a presentation saved using VML and PNG formats takes up half as much space as when using only GIF and Jpeg. However, VML and PNG formats can only be displayed in Microsoft Internet Explorer 5.0 and older browsers.

Now, when preparing a presentation, you can save it in HTML format and place it on the Internet or on a floppy disk. And when you come to the place where you will demonstrate it, just load it into your browser. Even in Microsoft Internet Explorer 4.0, which is available on any computer where Windows 98 is installed. And no problem - demonstrate ... If you want to change, then just load it back into PowerPoint. And that's it - absolutely all the components of the presentation will again be in your power.

Television in the local network

If you work in a large office with a local network, and you need to familiarize your colleagues with your presentation, then you can easily organize such a demonstration. To do this, you just need to use the "broadcast" function, also available in the new version of PowerPoint. And of course, your audience doesn't need PowerPoint or even Office to view your presentation. Microsoft Internet Explorer is enough.

When a presentation is shown, the slides are saved in HTML format and transferred to the listeners' computers. Sound accompaniment is a separate stream of information. You can also use video recordings, but this requires the installation of the Microsoft NetShow server. This server is also needed when the number of viewers exceeds 16. The presentation being shown is stored on the local network server and is available for viewing by all those who are late for the start of the broadcast.

In addition, the function of joint work on a presentation on a local network has been significantly improved. With NetMeeting, also included with Office2000 and Microsoft Internet Explorer 5.0, you can host an "intranet meeting" to create or edit a presentation. At the same time, each meeting participant can temporarily take over the function of full-fledged work on the presentation, editing it at their own discretion. And everyone else, including him, can exchange files or messages at the same time.

Saving a presentation in HTML format on your local network is as easy as saving it on your hard drive. Users do not have to call the system administrator to put their creation on the network, just specify the path to save.

In short, for those who work in an office with a local network, Microsoft has also prepared pleasant surprises. Work together, show your work to everyone, save it wherever you want...

Finally - tables!

PowerPoint 2000 finally has the long-awaited spreadsheet feature! Now you do not need to insert a Word table to beautifully distribute data on a slide. So, you don't even need to install Word if you only want to work with PowerPoint. On fig. Figure 5 shows what a table looks like in PowerPoint.

Almost all major spreadsheet functions are supported. Inserting rows, columns, merging cells, setting border thickness, different color or pattern fill for each cell, centering text vertically - all this is available to the user. In addition, unlike Word, text in a table can even be positioned vertically.

The table is a set of grouped AutoShapes, so even if you open a presentation with a table in PowerPoint 97, it will still be visible. True, if you edit it there, then in PowerPoint 2000 it will already be a set of autoshapes, and not a table.

Projectors, animation, lists...

Support for HTML format, intranet broadcasting, the ability to create tables, and a new interface look are radical improvements in PowerPoint 2000. However, there are many less noticeable, but no less important innovations. For example, by analogy with Microsoft Word, automatic numbering of list items appeared, that is, when you put a number at the beginning of a line and then enter text, then after pressing Enter, the next line will be numbered with the next number (Fig. 6).

You can use your own drawings as a marker for an unordered list (Fig. 7). If you don't have any of these pictures, you can use the rich collection of images called OfficeArt that comes with Office. In the 2000th version of the package, it has been expanded.

If you have no desire to think over the interface of a future presentation, you have a large number of ready-made presentation templates at your disposal. Just choose the one you like and enter your text, and pictures and layout PowerPoint slide will prepare for you.

In full-screen display mode, the cursor image disappears from the screen (Fig. 7). And nothing will prevent listeners from enjoying your work. Also, while a presentation is being shown, screen savers and the monitor's power saving mode are automatically disabled. Therefore, nothing really spoils the process for you ...

When you place text on a slide, PowerPoint 2000 automatically adjusts its settings so that it fits entirely in the slide's designated space. Changeable parameters - line spacing and font size, that is, the same thing that users change in such cases. So focus your efforts on the meaning of the text, not on its size.

You can now place animated Gif images on presentation slides, while the animation of the image will remain. You don't have to struggle with your beautiful logo to be as iridescent as it is on your site - just paste it from there on the slide.

You can now record a separate audio track for each slide. It can also be changed if desired. And only her - without affecting other slides.

If you can connect two monitors to your computer, then it is possible to use PowerPoint 2000 to display your presentation on only one of them. Imagine how convenient it is: you come to a conference, connect your laptop to a large monitor in the hall and show a presentation, and at that moment you are doing something else on your computer. Or - on one monitor you edit a presentation, and on the other you immediately see what comes of it.

If you plan to show your presentation not on a monitor, but through a projection device, then the Projector Wizard (Fig. 8) is at your service, which will help you configure the projector in the best way.

If you are typing in different languages, the AutoCorrect program, which automatically corrects misspellings and typos that appear in the process, will work differently for different languages. Let's say that in English text the letter "i" will always be capitalized, but in Swedish it will not. In addition, as you type, PowerPoint 2000 automatically detects the language of the typed text and uses the appropriate spelling dictionary and AutoCorrect list. Now you do not have to work with the Language menu at all, which must have been so annoying before with its inconvenience.

The interface of the animation settings dialog box has also become more comfortable. Now you do not need to look through a long list of effects, but you can first select the type of effect, and then the nature of its application (Fig. 9).

Conclusion

If the transition to the 2000th version of Microsoft Word can not be recommended for everyone - (it takes longer to load, and there are not so many new features), then the situation is exactly the opposite with PowerPoint. No one who even occasionally launches PowerPoint on their computer will ever regret installing a new version. We can say that it was from the 2000th version that the PowerPoint system began to fully justify its purpose - the creation of ready-made sets of slides that can be viewed and shown anywhere: in the office, and at a party, and via an intranet or the Internet. A ready-made set of slides can be completely independent of the program that created it - an Internet browser is enough to fully exploit all its capabilities, and not even the latest version. This set is highly resistant to corruption, since a text file is much easier to recover in the event of a disk or data transfer error than a binary one. And if necessary, a set of slides can be opened again in PowerPoint and finalized or corrected.

The new look of the workplace in PowerPoint will leave few indifferent. Now it has become like a well-designed craftsman's workbench, where there is nothing superfluous, and everything you need is in such a way that you just need to reach out your hand to pick it up and work. The long-awaited ability to insert tables, save the animation of gif-files inserted on slides, the ability to work with two monitors, auto-number the list when it is created, automatic placement of text in a slide, a wizard for setting up projection devices - all these are very important improvements. PowerPoint will now benefit almost everyone, even the life of Webmasters can become much easier. After all, it could take Web designers hours or even days to develop scripts that PowerPoint generates in a couple of minutes. And the scripts are generated really well... In any case, no matter how I tried, I could not cause them to fail.

So, install PowerPoint, set it to save presentations as HTML by default, and get creative. If you want - slides, if you want - your own website... In any case, you won't regret it. Good luck!

ComputerPress 12"2000

Currently, there are applications for preparing speeches or creating presentations (demonstration materials) using computer slides. These applications include Microsoft PowerPoint, included with Microsoft Office.

Each page of a presentation is called a slide. A presentation consists of many slides that are stored in one file. The file extension is ".pptx". Presentations can be made in in electronic format, print as a handout (copies of all slides) or distribute online. To post a presentation on a website, you must save it as a web page.

The main elements of a presentation are slides. Using the PowerPoint editor, you can create slides that combine text with tables, charts, graphics, pictures, drawings, photographs, movies and sound, video clips.

Each slide in a presentation has properties that affect its display during the presentation.:

The size of the slide

Slide layout (location of titles, text and objects on the slide);

design template (slide design);

slide-to-slide transition effect

A presentation can be created in several ways:

A new presentation (no markup or based on text layouts, content layouts, or text and content layouts).

· New presentation (no markup or based on: text layouts, content layouts, or text and content layouts).

· From a design template.

· From a presentation on your computer.

Presentation output methods (presentation styles):

Screen presentations (a computer or a computer and a multimedia projector are used to show a presentation).

WEB pages for posting presentations on the site.

Black and white transparencies (for black and white illustrations for the presentation)

Colored transparencies (for color illustrations for the presentation)

35mm slides (35mm film).

Slide display modes:

Normal mode. . In this mode, three areas are displayed in the application window: Outline/Slides; Slide area; Slide notes. Areas can be resized by dragging their borders.

The Slide Sorter mode is a mode in which all the slides in a presentation are displayed as thumbnails. In this mode, you can easily move slides around by changing the order in which they appear in your presentation.

Slide Show mode is a mode that allows you to view your presentation on the screen.

Notes Pages view is a view mode in which speaker notes can be added to each of the slides. A thumbnail image of the slide appears in the top half of the page, and a large bar for note text appears in the bottom half.

Launch Microsoft PowerPoint 2007 and you will see the main program window (Fig. 1).

Program interface. If you haven't used any of the 2007 Microsoft Office programs, you might be surprised to learn that they don't have a menu bar. The fact is that the developers combined the standard menu with the toolbar, and thanks to this, the program interface was replenished with a new element called the ribbon. The ribbon is a group of tabs that contain tools to help you complete a specific task. For example, the Insert tab contains buttons for inserting drawings, photographs, charts, captions, and so on into a presentation. Working with such a tape is very simple: it a prime example intuitive program interface.

On the left side of the program window are slide thumbnails. As soon as you add a new slide, it will appear here as a thumbnail. The central part of the program window is a place for developing a specific slide.

Presentation development. After you have decided on the topic of the presentation, you need to select information and pictures for each slide. Consider the content of each slide and the number of slides.

Tip: As a rule, a large amount of textual information is not placed on one slide, as it will be poorly received by the audience. Usually a graphic image (figure, diagram) is accompanied by a text comment or a small statistical report.

After that, the development of the structure of the slides and their design in PowerPoint begins directly.

FEATURES

Purpose

Microsoft PowerPoint is designed to create presentations using an ordered set of slides that allows you to graphically explain a presentation at a conference, comment on lecture material, etc.

6.1 Program interface

The normal mode view consists of three main areas:

Slide area is the big area in the middle. In this area, you can work with the slide directly.

The rectangles with dotted borders on the slide are called placeholders. You can enter text into them. Placeholders can also contain pictures, charts, and other non-text elements.

On the left are thumbnail versions (or thumbnails) of the presentation slides with the highlighted slide currently being worked on. This area is called the Slides tab and allows you to click the slide thumbnails to jump to other added slides.

At the bottom is a notes area where you can enter notes that describe the presentation. There is more space for notes than shown on the screen.

The most frequently used commands are placed on the first control layer

On the ribbon tab called Home. These commands take the form of buttons and perform actions such as copying and pasting objects, adding slides, changing the layout of a slide, formatting and placing text, and finding and replacing text.

There are other tabs on the ribbon as well. Each tab is dedicated to a specific type of work that is done when creating a presentation. The buttons on the tabs are divided into logical groups. The most frequently used buttons in each group are larger. New commands that users wanted but weren't easily available in previous versions of PowerPoint are now much more visible.

Tabs for performing basic actions

The ribbon consists of several tabs. In addition to the Home tab, there are the following tabs:

Insert - allows you to insert various elements that make up the slide - tables, pictures, diagrams, charts, text boxes, sounds, hyperlinks and headers and footers.

Constructor - allows you to choose general form slide, background image, fonts and color scheme. After that, you can customize the slide settings in more detail.

Animations - allows you to select animation effects. It's easiest to add basic animations to lists and charts.

Slide Show - allows you to select a pen color or a specific slide to start the show with, record narration, view all slides, and perform other preparatory actions.

Review - Contains spell check commands and reference materials. A group of users can add and view notes while viewing a presentation.

View - allows you to quickly switch to note mode, enable grid lines, or organize everything open presentations in the window.

Tabs appearing as needed - while working on a presentation, the ribbon displays tabs marked with a special color. These are contextual tabs that contain special formatting tools for working with pictures and graphics.

As you work on your presentation, the ribbon displays tabs marked with a special color. This is contextual tabs, which contain special formatting tools for working with pictures and graphics.

Using advanced options

There are many commands and buttons that are not shown in the group. The group displays only the most frequently used commands. To display the rest, click the diagonal arrow in the lower right corner of the group.

For example, on the Home tab, in the Font group, the main formatting buttons are displayed: font type and size, bold or italics, color, and others.

If you want to apply another formatting command, such as superscript, click the arrow at the bottom of this group to open the Font dialog box.

An arrow appears in a group when performing actions on a slide that might require commands in that group. For example, when working on the text of a slide, an arrow appears in all groups on the Home tab that have commands for working with text.

If the item you want is not displayed in the group (see the Font group in the picture), click the arrow in the corner.

A dialog box will open with additional options.

Tip: Ribbon Roll

If you need more screen real estate for your work, you can temporarily hide ribbon commands. To do this, double-click on the active tab. To restore the ribbon, click the tab once

Changing View Modes

Via different modes view and zoom, you can display everything that is in the presentation, zoom in or out of the image.

The view mode buttons are the same as in previous versions of PowerPoint. Now they are located in another part of the window.

Drag the zoom slider to zoom in or out on the slide. A similar effect can be achieved by pressing the buttons

"minus" (-) and "plus" (+).

Click this button to return the slide to window size after zooming.

The View tab on the ribbon contains additional options. Using the options on this tab, you can display the ruler and grid (if the window is not maximized, these options are in the button menu Show or hide), as well as switch to Notes Page view, view a slide master, or arrange multiple PowerPoint windows.

Commands for working with files and application settings

Save a file - On the Quick Access Toolbar, click the Save button.

Undoing an Action - On the Quick Access Toolbar, click the Undo button.

Create a new and open an existing presentation - click the button

Microsoft Office, and then do one of the following:

Select the Create command and select an option in the window Create a presentation.

Select the Open command and navigate to the file you want to open.

Tip: These commands can also be easily added to the Quick Access Toolbar. Click the arrow at the right edge of the toolbar, and then select New or Open from the menu that appears.

Save a file with a new name, in a new location, or in a specific format - click the Microsoft Office Button , select a command Save as , and then enter a new name, choose a new location, or choose a different file format.

Print Preview and Print - Click the Microsoft Office Button,

hover over the Print command and select Preview. In the Print field, select the type of printing. Select Options, and then from the drop-down menu, select the print option (color or black and white), and also set up headers and footers.

Changing application settings - To enable or disable spelling and grammar checking, select a default view mode, change automatic formatting settings, and other application-wide settings, click the Microsoft button

Office and select PowerPoint Options from the menu that opens. Click one of the categories and change your PowerPoint settings.

Saving in a new or old format

To save new presentations in PowerPoint 2007, use new format PowerPoint presentation (*.pptx)(this is what it looks like in the dialog box)

If you have a presentation created in the old format open, you must select the new format to save it in the new format.

Click the Microsoft Office Button, select Save As, and in the File Type box (Save As dialog box), select Presentation

PowerPoint 97-2003 (*.ppt).

You can also hover your mouse pointer over Save As on the Microsoft Office Button menu, and then select PowerPoint presentation to save the file in a new format, or PowerPoint presentation 97-2003 to use the old format.

Note. If you are using PowerPoint 95 or earlier, you must also save the file in the Presentation format.

PowerPoint 97-2003 (*.ppt).

Create a presentation

When you start Microsoft PowerPoint, a new blank presentation is created by default.

To create a new presentation, click Microsoft Office button and select Create .

In the window Create a presentation start with a blank slide, or create a presentation based on a template or an existing presentation.

New file format PowerPoint 2007 saves new files in a new format. Old presentations can also be opened and saved in the new format. However, changing the format matters when exchanging presentations between PowerPoint 2007 and previous versions of the application.

To create a new presentation:

Click the Microsoft Office button.

From the drop-down menu, select Create.

In the window Create a presentation(only a part of it is shown here) select the desired option.

Adding and editing slides

When you open PowerPoint, only one slide is shown. Other slides are added when creating a presentation.

The most obvious way to create a slide is by clicking the Create Slide button on the Home tab, as shown in the figure. There are two ways to use this button:

If you click on the top of the button containing the slide icon, the new slide will be added immediately, immediately below the slide selected on the Slides tab.

Clicking the bottom of the button opens the slide layout gallery. From there, you can select a layout to use for the inserted slide.

If you add a slide without choosing a layout, PowerPoint applies the layout automatically. The applied layout can be easily changed, which will be shown during the lab.

Choosing slide layouts

The slide layout defines the structure of the slide content. For example, a slide might require a list and a picture at the same time, or a picture and a caption at the same time. Layouts contain various types of placeholders and their structures to ensure that any content can be used.

The figure shows the layouts that PowerPoint uses automatically.

The first slide in a presentation, which is automatically created when you start working on a presentation, uses the Title Slide layout shown as it appears in the Layout Gallery.

The title slide layout contains placeholders for the title and subtitle of the presentation.

Most of the other slides in the layout will most likely use the titled layout. Title and object, shown here as it appears in the layout gallery.

This slide layout contains a placeholder for the title of the slide and a second placeholder general purpose A that contains text and some icons. This placeholder is for either text or graphic elements such as charts, clip art, and movie files.

A number of other layouts include two general-purpose placeholders, allowing you to insert a list into one and a picture or other graphic into the other.

Slides design

A black and white solution is also suitable as a color scheme for a presentation. However, when you want to use more colors and a more lively design style, you can use the collection of PowerPoint themes. The picture allows you to compare the default theme applied to the left slide with one of the many other available themes applied to the right slide.

A theme defines the look and colors of your slides, giving your presentation an appropriate look. Check out three title slides that have the same content but use different themes.

The theme includes the following elements presented in a single package:

background design;

color scheme;

types and sizes of fonts;

placeholder position.

The color scheme affects background colors, font colors, fill colors for shapes, border colors, hyperlinks, and slide elements such as tables and charts.

As far as placeholders are concerned, here the theme sticks to the selected layout, it only moves the objects slightly.

Topic selection

Every new presentation you create uses a default theme called the Office Theme. To find and apply a theme, click the Design tab on the ribbon.

Sample themes are shown in the Themes group as small thumbnails.

To see more topics, click the More button to the right of the group.

When you specify any theme thumbnail on a slide, you can preview how it will look.

Click a thumbnail to apply the theme to all slides. You can also apply a theme to only a set of selected slides.

You can apply a theme at any stage of creating a presentation. However, keep in mind that themes can change the position of placeholders, so some themes may work better than others for specific content. Working with themes is provided by the Design tab. In the Themes group, you can open a theme gallery similar to the template gallery in previous versions of PowerPoint. Each topic has a title that is displayed in the tooltip.

Hovering over a topic thumbnail on a slide previews that topic temporarily. Before you apply a theme, you can see how it looks, so if it doesn't fit, you don't have to undo it. Moving the pointer away from the theme thumbnail stops the preview.

Click the arrow to the right of the Themes group to display more options and information, such as which themes are used in this application. It also displays links to other topics, such as the Microsoft Office Online Web site.

In Microsoft Office Word 2007 and Microsoft Office Excel 2007 applications

the same themes are supported.

To see what the theme will look like, follow these steps:

Hover your mouse pointer over the theme's thumbnail (the picture shows the Thread theme)...

The selected option will appear on the slide.

Theme customization

The selected theme contains all the design elements, however, if necessary, individual elements can be changed. The Design tab contains additional galleries that you can use to change the theme.

Each gallery, when hovering over the thumbnails it contains, allows you to preview them on the slide.

Colors Each theme has a specific set of colors. Any theme color can be selected and changed.

Fonts Click the swatch in the Fonts gallery to apply that font to your slides. Each sample contains a heading font and a body text font.

Effects This is a set of visual effects for shapes, such as glow, dither, or volume.

Background Styles Neatly change the background of a theme and keep the rest of the theme's colors. Samples are shown in the figure.

Omsk State Pedagogical University

Department of Information and Communication Technologies in Education

Educational research work

Performed:

1st year student

Faculty of History

Correspondence department

Zubakina E.A.

Checked:

Associate Professor of the Department of ICTO

Polushkin Yu.V.

Introduction. 3

Bibliographic search: 4

1. Basic concepts and definitions. 5

1.1. Slide. 5

1.2. Presentation. 6

2. Purpose and main features of ms powerpoint. eight

3. Starting and shutting down the ms powerpoint program. nine

4. Use of spreadsheets in MS POWERPOINT. ten

4.1. Using a Word Table in PowerPoint 10

4.2. Linking an Excel spreadsheet to slide 11

5. MS POWERPOINT program interface. 12

6. Create a presentation. fourteen

6.1. Create a presentation using the AutoContent Wizard. fourteen

6.2. Create a presentation based on an existing one. fifteen

7. Editing slides. sixteen

7.1. Working with stubs. sixteen

7.2. Change the size and position of slide elements. sixteen

8. Drawings from the ClipArt library 17

9. Pros and cons of PowerPoint 18

10. Add Fancy Text with WordArt 20

Conclusion. 22

References: 24

Introduction.

Currently, a presentation (from presentation - display, presentation) is considered mainly performance a new product, a new type of service, a new organization, firm, etc., performed in order to familiarize yourself with the purpose and properties of the product, the possibilities for obtaining services, the purpose and structure of the organization, firm. Typically, a presentation is an oral presentation, accompanied by a display of illustrated materials made in the form of slides. In addition to the standard version, the presentation is sometimes organized in the form of a demonstration video, and the performance may not be oral, but recorded on a tape or sound file.

In general, according to the form of presentation of material, presentations include:

presentation of any project or work plan;

overview of the current state of the project;

report on the results of the organization's activities;

defense of the project, term paper, diploma work;

holding all kinds of training courses;

lecturing, etc.

Their final result largely depends on the quality of preparation of demonstration materials for all events.

Microsoft Office has an excellent tool for this - PowerPoint. With this program, we can prepare a presentation using slides, which can then be printed on transparencies, paper, 35mm slides, or simply displayed on a computer or projection screen, we can also create a summary of the report and material for distribution to the audience.

PowerPoint creates a presentation file that has the .ppt extension and contains a set of slides. The program provides the user with a large number of presentation templates on various topics. Such templates contain slides designed in a certain way. In the slide field, we can insert our text, graphics, as well as a table and a chart.

In addition, we can change the artwork of any presentation template to suit your taste. This will change only the appearance of the presentation, not its content.

And finally, if we have enough time and feel the ability of a designer in ourselves, we can start working on a presentation from scratch - PowerPoint has all the means for this.

Bibliographic search:

Stepanov A. N. Informatics: Textbook for universities. 5th ed. - St. Petersburg: 2007

This book will help you solve all problems related to PowerPoint. It contains answers to the most frequently asked questions about PowerPoint, which in many cases will allow you to quickly resolve problems and get back to doing your main work. The book highlights short useful tips, which in some cases allow you to achieve your goals faster, more rationally. These tips are designed in a special way, so that they catch the eye, even when skimming the text.

1. Basic concepts and definitions.

   1. Slide.

A slide in PowerPoint is a collection of text and / or graphic elements that are simultaneously displayed on a display screen or presentation room.

Slides have in their structure header A that gives an overview of the content of an individual slide, a group of slides, or the entire presentation. The slide may also have subtitles, providing the necessary structuring of the material presented.

Main part A slide can contain text elements such as numbered or bulleted lists, tables, explanatory notes, or regular paragraphs of text. In addition, the main part of the slide can contain various graphic elements - drawings, photographs, drawings, diagrams, diagrams, geometric shapes, etc.

At the bottom of the slide, it is customary to place the date, time, footer, as well as its number.

Any slide elements can be framed.

A set of frames, text and graphic elements that make up a slide, as well as geometric parameters for placing these elements in its dimensions, form a layout, or blank, of a slide. PowerPoint comes with quite a few pre-designed standard slide layouts. If desired, the user has the opportunity to develop their own layout.

In addition to text and graphic elements, slides can contain design elements. The design of a slide is formed from the general background and / or background image, the set of fonts used for text elements, the type of list markers, the geometric arrangement of text and graphic elements, the location of headers and footers, slide numbers, etc. The set of all slide design elements forms design template, and the set of colors used is called color scheme.

The slides of the created presentation can be of three types:

1. black and white with various shades of gray

   black and white without shades of gray

If a slide show needs to be accompanied by an extensive commentary, you can create comments for such a slide. note, which contains the text of the explanation and thus provides the speaker with the opportunity not to memorize it. Thus, the collection of notes for various slides can be considered as a kind of summary of the report.

1. Presentation.

A presentation in PowerPoint is a group of logically related slides. problem solving visual representation of the required advertising, demonstration or training material. A presentation can consist of one slide, but it usually consists of several slides.

The presentation begins with a title slide, which usually contains introductory information about the presentation, the speaker's name, and other general information. Other (regular) presentation slides contain factual, illustrative or demonstrative material that is the actual content of the presentation. The titles of all slides included in the presentation, as well as the lines of all lists of all slides form presentation structure.

The finished presentation can be printed on paper to be used as a handout for the audience. This process is called issuance preparation. The presentation can be transferred to a transparent film or 35mm slides to be carried out with the help of special projectors. But the most flexible options come when you show your presentation on a computer screen or on the web. In these cases, the presentation can be provided with various animation and multimedia effects, as well as include video clips. The combination of animation and multimedia effects that are used in the process of demonstrating a presentation forms animation template. PowerPoint provides a number of standard animation templates that users can include in their presentation.

There are dozens of headings in PowerPoint - presentation templates on topics ranging from providing information about a new organization and a sales plan to training courses. The presentation template includes expertly selected and harmoniously combined slides, design templates, color schemes, and animation templates.

In addition to a set of various templates for creating presentations in PowerPoint, you can use the "services" of several wizards that significantly automate the process of developing a presentation. So, autocontent master will provide the creation of a detailed development of the presentation, some "draft" implementation of the presentation script on a given topic. Slide masters, notes and extraditions automate these operations when creating large presentations.

1. Purpose and main features of ms powerpoint.

The main features and tools of the PowerPoint program:

Create new presentations using the autocontent wizard, as well as the masters for creating a title slide, slides, notes, and handouts.

An extensive set of layouts and design templates for individual slides and presentations in general.

The ability to arbitrarily change the content and design of slides and presentations.

The ability to create your own presentations (without the use of templates and wizards), as well as your own slide and presentation templates.

Presentation Management Toolkit

Possibility to include various animation and multimedia effects in the presentation demonstration.

MS PowerPoint documents are written to special format files with extensions .ppt , .pot and .pps. The .ppt extension is assigned to files containing a presentation being developed, the .pot extension to files containing a presentation template, and the .pps resolution to files containing a fully prepared presentation.

1. Starting and shutting down the ms powerpoint program.

In the standard case, MS PowerPoint is launched using the command ALL PROGRAMS -MICROSOFT POWERPOINT from the main Windows menu. The standard installation of the MS Office package automatically associates files with the .ppt or .pot extension with MS PowerPoint. The program is terminated in standard ways, including the Alt + F4 combination or the command FILE - EXIT from the operating menu of the program.